DIVISION 1

Patrick O’Dowd

Director

 

DIVISION 2

Anthony Bianco

Director

 

DIVISION 3

John Powell

President

 

DIVISION 4

Peter G. Nelson

Director

 

DIVISION 5

Castulo Estrada

Vice President

 

 

 

REGULAR MEETING OF THE

COACHELLA VALLEY WATER DISTRICT

 BOARD OF DIRECTORS

 

June 23, 2020

 

8:00 AM

 

 

Steve Robbins Administration Building Board Chambers

 

 

75515 Hovley Ln. East Palm Desert

 

 

www.cvwd.org

 

 

 

PLEASE NOTE: the June 23, 2020 Coachella Valley Water District Board of Directors Meeting will be conducted pursuant to the Governor’s Executive Order N-29-20.

 

In an effort to protect public health and prevent the spread of COVID-19 (Coronavirus), the public may view this board meeting online as there will be no public location for attending in person.  The meeting will be streamed live on the District’s website at http://cvwd.org/151/Board-AgendasMembers of the public, who wish to comment on any item within the jurisdiction of the District or on any item on the agenda, may submit comments by emailing the clerk of the board, Sylvia Bermudez at sbermudez@cvwd.org before the start of the meeting at 8:00 a.m., June 23, 2020. You may also contact Ms. Bermudez at (760) 398-2651, extension 2217. Comments will become part of the board meeting record.

 

Assistance for those with disabilities:  If you have a disability and need accommodation to participate in the meeting, please call the Clerk of the Board office at (760) 398-2651, at least 24 hours in advance of the meeting to ensure availability of the requested service of accommodation.  You may also contact the Clerk of the Board in writing at the Coachella Valley Water District, Post Office Box 1058, Coachella, CA  92236.

En un esfuerzo por proteger la salud pública y prevenir la propagación de COVID-19 (Coronavirus), y en cumplimiento con el decreto de ley N-29-20 dictado por el Gobernador, la junta directiva podrá ser vista en línea ya que no habrá un lugar público donde puedan asistir en persona. La junta se transmitirá en vivo por el sitio web del Distrito en http//cvwd.org/151/Board-Agendas. 

 

Los miembros del público que deseen comentar de algún asunto dentro de la jurisdicción del Distrito, o en cualquiera de los asuntos en la agenda, puede enviar sus comentarios por medio de correo electrónico a Sylvia Bermúdez, Secretaria de la Junta Directiva, sbermudez@cvwd.org antes de la junta que inicia a las 8:00 a.m. el 23 de junio, del 2020 o comuníquese con la Secretario de la Junta Directiva al (760) 398-2651, extensión 2217, 24 horas antes de la reunión. Los comentarios formaran parte del acta de la sesión.

 

Asistencia para personas con discapacidad: Si usted tiene una discapacidad y necesita asistencia para ser partícipe de la junta, por favor de contactar a la Secretaria de la Junta Directiva al (760) 398-2651 extensión 2217, por lo mínimo con 24 horas de anticipo de la junta para asegurar la disponibilidad del servicio o asistencia que requiere. También puede contactar a la oficina de la secretaria de la junta directiva por escrito al siguiente domicilio Coachella Valley Water District, Post Office Box 1058, Coachella, CA 92236.   


 

 

AGENDA

REGULAR MEETING OF THE

COACHELLA VALLEY WATER DISTRICT

 BOARD OF DIRECTORS

June 23, 2020

8:00 AM

 

1.

CALL TO ORDER/PLEDGE OF ALLEGIANCE

 

2.

TELECONFERENCE

The June 23, 2020 Coachella Valley Water District Board of Directors Meeting will be conducted pursuant to the Governor’s Executive Order N-29-20.

 

3.

ROLL CALL

 

4.

ADDITIONS/DELETIONS/ADJUSTMENTS TO THE AGENDA

 

In accordance with the section 54954.2 of the Government Code additions to the agenda require a two-thirds vote of the legislative body, or, if less than two-thirds of the members are present, a unanimous vote of those members present, which makes the determination that there is a need to take action, and the need to take action arose after the posting of the Agenda.

 

 

A.

Item(s) to be removed or continued from the Agenda

 

B.

Emergency Item(s) to be added to the Agenda

 

C.

Changes to the order of the Agenda

 

5.

PUBLIC COMMENT

 

In an effort to protect public health and prevent the spread of COVID-19 (Coronavirus), the public may view this board meeting online as there will be no public location for attending in person.  The meeting will be streamed live on the District’s website at http://cvwd.org/151/Board-AgendasMembers of the public, who wish to comment on any item within the jurisdiction of the District or on any item on the agenda, may submit comments by emailing the clerk of the board, Sylvia Bermudez at sbermudez@cvwd.org before the start of the meeting at 8:00 a.m., June 23, 2020. You may also contact Ms. Bermudez at (760) 398-2651, extension 2217. Comments will become part of the board meeting record.

 

En un esfuerzo por proteger la salud pública y prevenir la propagación de COVID-19 (Coronavirus), y en cumplimiento con el decreto de ley N-29-20 dictado por el Gobernador, la junta directiva podrá ser vista en línea ya que no habrá un lugar público donde puedan asistir en persona. La junta se transmitirá en vivo por el sitio web del Distrito en http//cvwd.org/151/Board-Agendas

 

Los miembros del público que deseen comentar de algún asunto dentro de la jurisdicción del Distrito, o en cualquiera de los asuntos en la agenda, puede enviar sus comentarios por medio de correo electrónico a Sylvia Bermúdez, Secretaria de la Junta Directiva, sbermudez@cvwd.org antes de la junta que inicia a las 8:00 a.m. el 23 de junio, del 2020 o comuníquese con la Secretario de la Junta Directiva al (760) 398-2651, extensión 2217, 24 horas antes de la reunión. Los comentarios formaran parte del acta de la sesión.

 

 

6.

APPROVAL OF THE CONSENT CALENDAR

 

Consent calendar items are expected to be routine and to be acted upon by the Board of Directors at one time without discussion. If any Board member requests that an item be removed from the consent calendar, it will be removed so that it may be acted upon separately.

 

 

A.

Approve Minutes of the June 9, 2020 Coachella Valley Water District Board of Director's Meeting

 

B.

Accept and file the General Manager's Report of Activities during the month of May 2020

 

C.

Accept and file the General Manager's Report of Authorizations, Executions, and Acceptances of Documents during the month of May 2020

 

D.

Accept and file the Secretary's Report of Written Instruments Accepted and Recorded during the month of May 2020

 

E.

Approve and authorize the General Manager to execute the Amended and Restated Nonpotable Water Agreement for The Lakes Country Club

 

F.

Approve and authorize the General Manager to execute the Nonpotable Water Agreement for Heritage Palms

 

G.

Approve and authorize the General Manager to execute the First Amendment to the Nonpotable Water Agreement for Motorcoach Country Club

 

H.

Approve and authorize the General Manager to execute the First Amendment to Nonpotable Water Agreement for Indian Wells Golf Resort

 

I.

Approve and authorize the General Manager to execute the Non-Potable Water Installation Agreement for Bermuda Dunes Country Club NPW Pipeline Connection Project

 

J.

Authorize the General Manager to execute Change Order No. 2 to the Contract Services Agreement with Nelsen's Janitorial Services in the amount of $16,456 for Additional Cleaning Services, and approve additional expenditures in the amount of $3,544, for a total request of $20,000

 

K.

Authorize Consulting Agreement Task Order, not to exceed $480,480, with CGR Management Consultants LLC for Assistance with Implementation of the SCADA Master Plan in Fiscal Year 2021

 

L.

Authorize the General Manager to execute a Professional Services Agreement with Woodard & Curran for On-Call Consulting Services to Maintain Compliance with the Integrated Regional Water Management Planning Guidelines in the Coachella Valley, and Award Task Order No. 1 in the amount of $69,760 for the Coachella Valley Regional Water Management Group Fiscal Year 2020-2021 Program Management

 

M.

Authorize the General Manager to execute Task Order No. 7 to Michael Baker International in the amount of $178,000 for Engineering Design Services for the North Cathedral City Stormwater Improvement Project (SW0001), and approve additional expenditures for a total request of $208,000

 

N.

Authorize the General Manager to Reimburse the City of Palm Desert at  the estimated amount of $103,750 for Monterey Ave Pavement Rehabilitation Project 752-19, Valve and Manhole Adjustments, and approve additional expenditures in the amount of $10,375 for a total request of $114,125

 

O.

Authorize the General Manager to execute a Memorandum of Understanding with Riverside County Flood Control to support the National Flood Insurance Program Community Rating System Verification Audit for 2020

 

P.

Authorize and approve payment for State Water Contractor Member Dues, Bay-Delta Fund, Energy Fund, and Delta Conveyance Project Fund for Fiscal Year 2020-21 in the amount of $326,767

 

Q.

Authorize payment of $373,750, CVWD's proportionate share of the Six Agency Committee Fiscal Year 2021 Budget

 

R.

Approve Resolutions calling for an election for two seats of the Board of Directors and requesting consolidation with the County of Riverside for November 3, 2020 General Election

 

S.

Adopt the following revised policies: Accounts Payable and Cash Disbursement Policy; Capital Asset Policy; Procurement Policy and Purchasing Card Policy

 

T.

Approve Banking Resolutions updating personnel changes for CVWD investment and banking transactions

 

U.

Approve Resolution No. 2020-16 Establishing the Appropriations Limit of the District for Fiscal Year 2020-21

 

V.

Approve payment of the American Public Works Association dues for Fiscal Year 2020-21 in the amount of $875

 

 

7.

DISCUSSION OF ITEMS PULLED FROM CONSENT CALENDAR

 

8.

INFORMATIONAL REPORTS

 

A.

Written Communications Received

 

B.

Informational Reports to the Board

 

 

i

Strategic Assessment and Gap Analysis on the Utility Billing System (UB) and Enterprise Resource Planning System (ERP), presentation by consultant Michael Gomez, SDI Presence, LLC

 

9.

ACTION ITEMS

 

A.

Authorize the Draw of Funds from the Bank of the West Revolving Credit Agreement to Fund Stormwater Improvement Projects in the Amount of $2,744,000 Before the End of Fiscal Year 2020, presentation by Geoffrey Kiehl, Director of Finance

 

 

B.

Authorize the General Manager to execute Task Order No. 5 with Michael Baker International in the amount of $391,340 for Engineering Services for the Replacement of Ion Exchange Treatment Plant Nos. 7991, 6806, and 7802, and approve additional expenditures in the amount of $73,660, for a total request of $465,000, presentation by Carrie Oliphant, Director of Engineering

 

 

C.

Authorize Purchase and Sale Agreement and Joint Escrow Instructions with Tres Agaves Properties, LLC, APN 691-070-016 and 3 Boulders, LLC, APN 691-070-015 for the North Indio Flood Control Project (SW0005), and Authorize a Stormwater Budget Amendment for FY2020-21, total request of $1,024,091, presentation by Carrie Oliphant, Director of Engineering

 

10.

ORDINANCES FOR ADOPTION

 

A.

Amend Ordinance 1425.12, CVWD Working Rules and Regulations and Adopt Ordinance 1425.13, presentation by Scott Hunter, Director of Human Resources

 

11.

BOARD COMMENTS AND REPORTS

 

A.

Board Member General Comments

 

B.

Meetings and Conference Reports

 

 

i

June 3, 2020 National Water Resources Association Federal Affairs Conference Call (Director O'Dowd)

 

ii

June10, 2020 Colorado River Board Meeting (Director Nelson)

 

iii

June 11, 2020 Southern California Water Coalition - History Matters: Lessons from 40 Years of California Water Policy Webinar (Director O'Dowd)

 

iv

June 11, 2020 Coachella Valley Conservation Commission Meeting (Director Bianco)

 

v

June 12, 2020 SAFER Advisory Group Meeting (Director Estrada)

 

vi

June 12, 2020 SAFER Question and Answer Webinar (Director Estrada)

 

vii

June 16, 2020 State Water Board Meeting (Director Estrada)

 

viii

June 17, 2020 East Coachella Valley Proposed Project Discussion (Director Estrada)

 

ix

June 17, 2020 Urban Water Institute's "Virtual Meetings and Communications Webinar" (Director O'Dowd)

 

x

June 22, 2020 California Farm Water Coalition Meeting (Director Nelson)

 

C.

Approval of per diem for meetings reported

 

12.

STAFF REPORTS

 

A.

General Manager

 

B.

Counsel

 

C.

Departments

 

13.

CLOSED SESSION

 

A.

CONFERENCE WITH REAL PROPERTY NEGOTIATORS

Government Code Section 54956.8 - Properties are described as APN No’s: 751-100-007; 751-240-007; 751-240-013; 751-240-003;751-250-002;751-250-001;751-260-010;751-270-004;751-300-002;751-300-008;751-310-001;751-290-015;751-330-001;751-320-003;751-320-001;751-330-005;751-340-010;751-340-011;755-060-055;755-070-005;755-070-008;755-070-011;755-070-012;755-400-017;755-120-007;755-400-006;755-400-007;755-400-008;755-400-011;755-130-006;755-130-007;755-130-008;755-130-011;755-130-010;755-320-004;755-320-006;755-320-014;755-320-013;755-330-019;755-330-022;755-210-071;755-210-072;755-380-007;755-380-009;755-380-010;755-380-019;755-380-011;575-380-012;755-380-013;755-380-007;755-380-018;755-251-004;755-270-017;755-270-020;755-251-007;755-270-016;755-270-015;755-270-021;755-300-017;755-300-022;755-300-023;737-170-013;737-170-004;737-180-007;737-180-001;737-180-002;737-240-004;737-180-013;737-250-002;

Agency Negotiator: Carrie Oliphant, Director of Engineering; Negotiating Party: Multiple parties; Under negotiation: Price and terms of payment

 

14.

RECONVENE

 

A.

Report out of Closed Session

 

 


15.

MEETING OF THE OASIS PROJECT BOARD

 

A.

Consider Estimated Cost of Service for the Oasis Project Area and Approve a Conceptual Rate Structure for the Oasis Project Area, presentation by Carrie Oliphant, Director of Engineering

 

16.

ADJOURNMENT

 

 

 

Next scheduled Board meeting is 07/14/2020, at 8:00 AM at the Steve Robbins Administration Building; 75-515 Hovley Lane East, Palm Desert

 

 

 

 

 

Writings relating to open session agenda items distributed to the Board of Directors less than 72 hours prior to a regular meeting are available for public inspection at the Coachella Valley Water District’s offices located at 51-501 Tyler Street, Coachella; and 75-515 Hovley Lane East, Palm Desert, California, during normal business hours.

The foregoing Agenda for the Board of Directors of the Coachella Valley Water District was posted on the District’s bulletin boards in Palm Desert and Coachella, at least 72 hours prior to the meeting, pursuant to Government Code Section 54954.2.

 

 

 

 

Dated: 06/16/2020

 

 

Sylvia M. Bermudez

Clerk of the Board

Coachella Valley Water District