DIVISION 1

Patrick O’Dowd

Director

 

DIVISION 2

Anthony Bianco

Director

 

DIVISION 3

John Powell

President

 

DIVISION 4

Peter G. Nelson

Director

 

DIVISION 5

Castulo Estrada

Vice President

 

AGENDA

REGULAR MEETING OF THE

COACHELLA VALLEY WATER DISTRICT

BOARD OF DIRECTORS

 

 

July 28, 2020

 

8:00 AM

 

 

Steve Robbins Administration Building Board Chambers

 

 

 

75515 Hovley Ln. East

Palm Desert

 

 

 

www.cvwd.org

 

 

PLEASE NOTE: the July 28, 2020 Coachella Valley Water District Board of Directors Meeting will be conducted pursuant to the Governor’s Executive Order N-29-20.

 

In an effort to protect public health and prevent the spread of COVID-19 (Coronavirus), the public may view this board meeting online as there will be no public location for attending in person. The meeting will be streamed live on the District’s website at http://cvwd.org/151/Board-AgendasMembers of the public, who wish to comment on any item within the jurisdiction of the District or on any item on the agenda, may submit comments by emailing the Clerk of the Board, Sylvia Bermudez at sbermudez@cvwd.org before the start of the meeting at 8:00 a.m., July 28, 2020. If you would like to provide comments telephonically, please contact the Clerk of the Board by 4:00pm on Monday, July 27 for instructions.

 

Assistance for those with disabilities: If you have a disability and need accommodation to participate in the meeting, please call the Clerk of the Board office at (760) 398-2651, at least 24 hours in advance of the meeting to ensure availability of the requested service of accommodation. You may also contact the Clerk of the Board in writing at the Coachella Valley Water District, Post Office Box 1058, Coachella, CA  92236.


En un esfuerzo por proteger la salud pública y prevenir la propagación de COVID-19 (Coronavirus), y en cumplimiento con el decreto de ley N-29-20 dictado por el Gobernador, la junta directiva podrá ser vista en línea ya que no habrá un lugar público donde puedan asistir en persona. La junta se transmitirá en vivo por el sitio web del Distrito en http//cvwd.org/151/Board-Agendas. 

 

Los miembros del público que deseen comentar de algún asunto dentro de la jurisdicción del Distrito, o en cualquiera de los asuntos en la agenda, puede enviar sus comentarios por medio de correo electrónico a Sylvia Bermúdez, Secretaria de la Junta Directiva, sbermudez@cvwd.org antes de la junta que inicia a las 8:00 a.m. el 28 de julio, del 2020. Si desea hacer comentarios por teléfono, comuníquese con la Secretaria de la Junta Directiva antes de las 4:00 pm del lunes 27 de julio para recibir instrucciones al (760) 398-2651, extensión 2217.

 

Asistencia para personas con discapacidad: Si usted tiene una discapacidad y necesita asistencia para ser partícipe de la junta, por favor de contactar a la Secretaria de la Junta Directiva al (760) 398-2651 extensión 2217, por lo mínimo con 24 horas de anticipo de la junta para asegurar la disponibilidad del servicio o asistencia que requiere. También puede contactar a la oficina de la secretaria de la junta directiva por escrito al siguiente domicilio Coachella Valley Water District, Post Office Box 1058, Coachella, CA 92236.   


 

 

AGENDA

REGULAR MEETING OF THE

COACHELLA VALLEY WATER DISTRICT

 BOARD OF DIRECTORS

July 28, 2020

8:00 AM

 

1.

CALL TO ORDER/PLEDGE OF ALLEGIANCE

 

2.

TELECONFERENCE

The July 28, 2020 Coachella Valley Water District Board of Directors Meeting will be conducted pursuant to the Governor’s Executive Order N-29-20.

 

3.

ROLL CALL

 

4.

ADDITIONS/DELETIONS/ADJUSTMENTS TO THE AGENDA

 

In accordance with the section 54954.2 of the Government Code additions to the agenda require a two-thirds vote of the legislative body, or, if less than two-thirds of the members are present, a unanimous vote of those members present, which makes the determination that there is a need to take action, and the need to take action arose after the posting of the Agenda.

 

 

A.

Item(s) to be removed or continued from the Agenda

 

B.

Emergency Item(s) to be added to the Agenda

 

C.

Changes to the order of the Agenda

 

5.

PUBLIC COMMENT

 

Members of the public, who wish to comment on any item within the jurisdiction of the District or on any item on the agenda, may submit comments by emailing the Clerk of the Board, Sylvia Bermudez at sbermudez@cvwd.org before the start of the meeting at 8:00 a.m., July 28, 2020. Comments will become part of the board meeting record.

 

If you would like to provide comments telephonically, please contact the Clerk of the Board by 4:00pm on Monday, July 27 for instructions. You may contact Ms. Bermudez at (760) 398-2651, extension 2217.

 

Los miembros del público que deseen comentar de algún asunto dentro de la jurisdicción del Distrito, o en cualquiera de los asuntos en la agenda, puede enviar sus comentarios por medio de correo electrónico a Sylvia Bermúdez, Secretaria de la Junta Directiva, sbermudez@cvwd.org antes de la junta que inicia a las 8:00 a.m. el 28 de julio, del 2020.  Si desea hacer comentarios por teléfono, comuníquese con la Secretaria de la Junta Directiva antes de las 4:00 pm del lunes 27 de julio para recibir instrucciones al (760) 398-2651, extensión 2217.

 

 

6.

APPROVAL OF THE CONSENT CALENDAR

 

Consent calendar items are expected to be routine and to be acted upon by the Board of Directors at one time without discussion. If any Board member requests that an item be removed from the consent calendar, it will be removed so that it may be acted upon separately.

 

 

A.

Approve Minutes of the July 14, 2020 Coachella Valley Water District Board of Director's Meeting

 

B.

Accept and file the General Manager's Report of Activities during the month of June 2020

 

C.

Accept and file the General Manager's Report of Authorizations, Executions, and Acceptances of Documents during the month of June 2020

 

D.

Accept and file the Secretary's Report of Written Instruments Accepted and Recorded during the month of June 2020

 

E.

Authorize Agreement For Acquisition of Real Property – Easement with Jose C. and Maria A. Meza portion of APN 757-080-021 for the Coachella Valley Stormwater Channel (CVSC)
Improvement Project from Avenue 54 to the Thermal Drop Structure Project (SW0042), total request of $41,100

 

F.

Approve and authorize the General Manager to execute the First Amendment to the Nonpotable Water Agreement for Palm Valley Country Club

 

G.

Approve Fiscal Year 2020-21 (FY) Assessment to the Salton Sea Authority in the amount of $135,000

 

H.

Approve Fiscal Year 2020-21 Dues Assessment to the Coachella Valley Association of Governments in the amount of $4,488

 

I.

Authorize the Transfer of Delinquent and Unpaid Domestic Water, Sewer Service and Irrigation Water Charges to Imperial and Riverside County Tax Roll Fiscal Year 2020-21 and approve the following resolutions:

2020-19, Delinquent and Unpaid Domestic Water Charges and Sewer Service Charges for Imperial County

2020-20, Delinquent and Unpaid Domestic Water Charges and Sewer Service Charges for Riverside County

2020-21, Delinquent and Unpaid Irrigation Water Charges for Riverside County

 

J.

Authorize the Transfer of Delinquent Irrigation Water Availability Charges to the Riverside County Tax Roll Fiscal Year 2020-21 and approve Resolution No. 2020-22

 

K.

Authorize the Transfer of Sewer Service Charges to Riverside County and Imperial County Tax Rolls for Fiscal Year 2020-21, and approve the following resolutions:

Resolution No. 2020-23, Transferring Applicable Sewer Service Charges to Imperial County Tax Rolls for Fiscal Year 2020-21

Resolution No. 2020-24, Transferring Applicable Sewer Service Charges to Riverside County Tax Rolls for Fiscal Year 2020-21

 

L.

Approve update to ECORP Consulting Inc.'s Task Order No. 1A to include the Biological Assessment and Sediment Sampling tasks related to the Whitewater River Groundwater Replenishment Facility Right of Way renewal application with the Bureau of Land Management

 

7.

DISCUSSION OF ITEMS PULLED FROM CONSENT CALENDAR

 

8.

PUBLIC HEARING

 

A.

Conduct a public hearing regarding Domestic Water Service and Sewage and Waste Service Availability Assessment for Fiscal Year 2020-2021, presentation by Yesenia Reynoso, Assistant Revenue Manager

 

9.

INFORMATIONAL REPORTS

 

A.

Written Communications Received

 

10.

ACTION ITEMS

 

A.

Waive immaterial deviations in Jones Bros. Construction bid, and authorize the General Manager to award a construction contract to Jones Brothers Construction in the amount of $951,054.78 for Thermal Mutual Water Company, Oasis Gardens Mobile Home Park and Coachella Valley Unified School District (Westside Elementary School) Consolidation Project, Specification No. 2017-66, and approve additional expenditures for a total request of $2,650,000, presentation by Carrie Oliphant, Director of Engineering

 

B.

Authorize the General Manager to execute Change Order No. 5 to Jones Bros. Construction, Inc., in the amount of $177,481, for Additional Work for the Jefferson Street Sewer Bypass Project, Specification No. 2019-20, and approve additional expenditures in the amount of $25,000, for a total request of $202,481, presentation by Carrie Oliphant, Director of Engineering

 

C.

Authorize the General Manager to execute Change Order No.28 to Pacific Hydrotech Corporation, in the amount of $195,210.33 and Task Order No. 3 with Stantec, in the amount of $168,270, for the Construction of the Water Reclamation Plant 10 Secondary Effluent Pump Station Improvements, Specification 2018-77, and approve additional expenditures for a total request of $967,395.33, presentation by Carrie Oliphant, Director of Engineering

 

D.

Approve and authorize the General Manager to execute the attached Assignment Agreement regarding Non-Potable Water (NPW) Installation Agreement between Coachella Valley Water District (CVWD), S. R. Mutual Investment Corporation, and Palm Desert Resorter Association for Palm Desert Resort Country Club NPW Pipeline Connection Project, presentation by Carrie Oliphant, Director of Engineering

 

E.

Award a Professional Services Agreement to VegaTek dba Intellective, in the amount of $837,373.58 for Information Governance and Records Management Services and approve additional expenditures for a total request of $962,979.95, presentation by Sylvia Bermudez, Clerk of the Board.

 

11.

ORDINANCES FOR ADOPTION

 

A.

Approve Ordinance 1302.5, an Ordinance of the Coachella Valley Water District establishing Landscape and Irrigation System design criteria, presentation by Katie Evans, Director of Communication and Conservation.

 

12.

BOARD COMMENTS AND REPORTS

 

A.

Board Member General Comments

 

B.

Meetings and Conference Reports

 

 

i

July 9, 2020 Desert Valleys Builders Meeting (Director Powell)

 

ii

July 15, 2020 Special Meeting - Salton Sea Authority Strategic Planning Session (Director O'Dowd and Estrada)

 

iii

July 16, 2020 Association of California Water Agencies Federal Affairs Committee Infrastructure Funding Workgroup (Director O'Dowd)

 

iv

July 16, 2020 CVWD and BBK call regarding Federal Funding (Director Estrada)

 

v

July 16, 2020 Call regarding TBC (Director Estrada)

 

vi

July 20, 2020 Water Loss Econ. Model Review Request Meeting (Director Estrada)

 

vii

July 22, 2020 State Water Resources Control Board SAFER Public Part 2 Webinar: Public Water Systems (Director Estrada)

 

viii

July 22, 2020 State Water Resources Control Board SAFER Public Webinar Part 2: Domestic Wells and State Small Water Systems (Director Estrada)

 

ix

July 22, 2020 Golf and Water Task Force Meeting (Directors O'Dowd and Bianco)

 

x

July 23, 2020 Special July ACWA State Legislative Committee Meeting - Region 9 Agenda Review (Director O'Dowd)

 

xi

July 24, 2020 ACWA Special July State Legislative Committee Meeting (Director O'Dowd)

 

xii

July 24, 2020 DVBA Meet Newly Elected California State Senator Melissa Melendez (Director O'Dowd)

 

C.

Approval of per diem for meetings reported

 

13.

STAFF REPORTS

 

A.

General Manager

 

B.

Counsel

 

C.

Departments

 

14.

CLOSED SESSION AGENDA

 

A.

CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9:

Receipt of Claim: Claimant – Empire II, LLC

Receipt of Claim: Claimant – Empire 50 North, LLC

Receipt of Claim: Claimant – 50 Horses, LLC

Receipt of Claim: Claimant – 28 Horses, LLC

 

B.

CONFERENCE WITH LABOR NEGOTIATORS

Pursuant to Government Code Section 54957.6 - Agency negotiator: Jay Trinnaman, Robert Cheng and Scott Hunter-

Employees' organization:  Association of Supervisory Support Evaluation Team (ASSET)

 

C.

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION

Pursuant to Government Code Section 54956.9 (d) (1)

Name of cases: five (5)

Randall C. Roberts v. Coachella Valley Water District et. al., Case No. RIC 1825310

Randall C. Roberts v. Coachella Valley Water District et. al., Case No. PSC 1904774

Randall C. Roberts v. Coachella Valley Water District et. al., Case No. PSC 1905977

Randall C. Roberts v. Coachella Valley Water District et. al., Case No. RIC 1904943

Roberts v. Coachella Valley Water District et. al., Case No. RIC 1905897

Receipt of Claim: Randall C. Roberts

 

15.

RECONVENE

 

A.

Report out of Closed Session

 

16.

ADJOURNMENT

 

Next scheduled Board meeting is 08/11/2020, at 8:00 AM at the Steve Robbins Administration Building; 75-515 Hovley Lane East, Palm Desert

 

Writings relating to open session agenda items distributed to the Board of Directors less than 72 hours prior to a regular meeting are available for public inspection at the Coachella Valley Water District’s offices located at 51-501 Tyler Street, Coachella; and 75-515 Hovley Lane East, Palm Desert, California, during normal business hours.

 

The foregoing Agenda for the Board of Directors of the Coachella Valley Water District was posted on the District’s bulletin boards in Palm Desert and Coachella, at least 72 hours prior to the meeting, pursuant to Government Code Section 54954.2.

 

Dated: 07/22/2020

 

 

Sylvia M. Bermudez

Clerk of the Board

Coachella Valley Water District