DIVISION 1

Patrick O’Dowd

Director

DIVISION 2

Anthony Bianco

Director

DIVISION 3

John Powell

President

DIVISION 4

Peter G. Nelson

Director

DIVISION 5

Castulo Estrada

Vice President

AMENDED

AGENDA

REGULAR MEETING OF THE

COACHELLA VALLEY WATER DISTRICT

BOARD OF DIRECTORS

October 27, 2020

8:00 AM

Steve Robbins Administration Building Board Chambers

75515 Hovley Lane East Palm Desert

www.cvwd.org

PLEASE NOTE: the October 27, 2020 Coachella Valley Water District Board of Directors Meeting will be conducted pursuant to the Governor’s Executive Order N-29-20.

In an effort to protect public health and prevent the spread of COVID-19 (Coronavirus), the public may view this board meeting online as there will be no public location for attending in person. The meeting will be streamed live on the District’s website at http://cvwd.org/151/Board-Agendas. Members of the public, who wish to comment on any item within the jurisdiction of the District or on any item on the agenda, may submit comments by emailing the Clerk of the Board, Sylvia Bermudez at [email protected] before the start of the meeting at 8:00 a.m., October 27, 2020. If you would like to provide comments telephonically, please contact the Clerk of the Board by 4:00 p.m. on Monday, October 26 for instructions.

Assistance for those with disabilities: If you have a disability and need accommodation to participate in the meeting, please call the Clerk of the Board office at (760) 398-2651, at least 24 hours in advance of the meeting to ensure availability of the requested service of accommodation. You may also contact the Clerk of the Board in writing at the Coachella Valley Water District, Post Office Box 1058, Coachella, CA 92236.

En un esfuerzo por proteger la salud pública y prevenir la propagación de COVID-19 (Coronavirus), y en cumplimiento con el decreto de ley N-29-20 dictado por el Gobernador, la junta directiva podrá ser vista en línea ya que no habrá un lugar público donde puedan asistir en persona. La junta se transmitirá en vivo por el sitio web del Distrito en http//cvwd.org/151/Board-Agendas.

Los miembros del público que deseen comentar de algún asunto dentro de la jurisdicción del Distrito, o en cualquiera de los asuntos en la agenda, puede enviar sus comentarios por medio de correo electrónico a Sylvia Bermúdez, Secretaria de la Junta Directiva, [email protected] antes de la junta que inicia a las 8:00 a.m. el 27 de Octubre, del 2020. Si desea hacer comentarios por teléfono, comuníquese con la Secretaria de la Junta Directiva antes de las 4:00 p.m. el lunes 26 de Octubre para recibir instrucciones al (760) 398-2651, extensión 2217.

Asistencia para personas con discapacidad: Si usted tiene una discapacidad y necesita asistencia para ser partícipe de la junta, por favor de contactar a la Secretaria de la Junta Directiva al (760) 398-2651 extensión 2217, por lo mínimo con 24 horas de anticipo de la junta para asegurar la disponibilidad del servicio o asistencia que requiere. También puede contactar a la oficina de la secretaria de la junta directiva por escrito al siguiente domicilio Coachella Valley Water District, Post Office Box 1058, Coachella, CA 92236.

AGENDA

REGULAR MEETING OF THE

COACHELLA VALLEY WATER DISTRICT

BOARD OF DIRECTORS

October 27, 2020

1.	CALL TO ORDER/PLEDGE OF ALLEGIANCE

2.	TELECONFERENCE The October 27, 2020 Coachella Valley Water District Board of Directors Meeting will be conducted pursuant to the Governor’s Executive Order N-29-20.

3.	ROLL CALL

4.		ADDITIONS/DELETIONS/ADJUSTMENTS TO THE AGENDA
	In accordance with the section 54954.2 of the Government Code additions to the agenda require a two-thirds vote of the legislative body, or, if less than two-thirds of the members are present, a unanimous vote of those members present, which makes the determination that there is a need to take action, and the need to take action arose after the posting of the Agenda.
		A.	Item(s) to be removed or continued from the Agenda
		B.	Emergency Item(s) to be added to the Agenda
		C.	Changes to the order of the Agenda

PUBLIC COMMENT

Members of the public, who wish to comment on any item within the jurisdiction of the District or on any item on the agenda, may submit comments by emailing the Clerk of the Board, Sylvia Bermudez at [email protected] before the start of the meeting at 8:00 a.m., October 27, 2020. If you would like to provide comments telephonically, please contact the Clerk of the Board by 4:00 p.m. on Monday, October 26 for instructions.

6.		APPROVAL OF THE CONSENT CALENDAR
	Consent calendar items are expected to be routine and to be acted upon by the Board of Directors at one time without discussion. If any Board member requests that an item be removed from the consent calendar, it will be removed so that it may be acted upon separately.
		A.	Approve minutes of the October 13, 2020 Coachella Valley Water District Board of Director's Meeting
		B.	Accept and file the General Manager’s Report of Activities for the month of September 2020
		C.	Accept and file the General Manager’s Report of Authorizations, Executions, and Acceptance of Documents during the month of September 2020
		D.	Accept and file the Secretary's Report of Written Instruments Accepted and Recorded during the month of September 2020
		E.	Authorize the General Manager to execute Task Order No. 3 to the Biennial Professional Services Agreement with Dudek in the amount of $100,638 for Engineering Services for the Sky Mountain Pressure Zone Enhancements-Thousand Palms Area and approve additional expenditures, for a total cost of $141,000
		F.	Authorize the General Manager to execute a Professional Services Agreement with Humana, in the amount of $369,289 over a three-year period with the option to renew for two additional one-year terms, for CVWD's Comprehensive Integrated Wellness Program, and approve additional expenditures for a total contract amount of $400,000
		G.	Authorize the General Manager to execute a Professional Services Agreement (PSA) with SDI Presence, LLC to develop a business (project) plan, including scope of work, and publication of the Request for Proposal (RFP) for a new Utility Billing (UB) and Enterprise Resource Planning (ERP) systems in the amount of $62,675
		H.	Authorize the General Manager to execute a Contract Services Agreement to Tilley Crane Inspection Service Company, Co., Inc., in the amount of $42,240 for Crane and Aerial Device Inspection and Certification Services with three additional one-year term extension options in the amount of $21,120 per year
		I.	Approve the following actions relating to the publication of a Public Notice of Accumulated Unclaimed Deposits or Payments for the Purpose of Returning the Unclaimed Funds Back to the Original Issuing Fund: · Authorize the issuance of a public notice related to the accumulated unclaimed monies through June 30, 2017 in the amount of $34,882.40 · Authorize the use of the unclaimed monies to offset the cost of the publication and any remaining funds should be returned to its original issuing fund · Authorize the General Manager to execute appropriate documents on behalf of CVWD
		J.	Approve payment of the Water Research Foundation Annual Subscription Renewal in the amount of $62,015 for the period of December 2020 through November 2021
		K.	Approve payment of annual Water Rights Permit fees to State Water Resources Control Board for Fiscal Year 2020-2021 in the amount of $160,786.44 and authorize payment of the Water Rights Permit fees under protest
		L.	Approve payment of the 2021 Association of Metropolitan Water Agencies (AMWA) Membership Dues in the amount of $8,461
		M.	Approve payment of the 2021 WateReuse Association Dues in the amount of $10,298.75
		N.	Approve the Water Supply Assessment and Water Supply Verification for the Coachella Airport Business Park

7.	DISCUSSION OF ITEMS PULLED FROM CONSENT CALENDAR

8.	INFORMATIONAL REPORTS
	A.	Written Communications Received

B.	Informational Reports to the Board
	i	Strategic Plan Update Fiscal Year 2021, Quarter 1 (July - Sept '20), presentation by Robert Cheng, Assistant General Manager

C.	Reports to be Filed
	i	Receive and File the Coachella Valley Water District Fiscal 2020 Budget vs. Actual Report

9.	ACTION ITEMS
	A.	Authorize the General Manager to execute State Water Project Water Supply Contract Amendment No. 23 for Water Management and Adopt CEQA Findings, presentation by Robert Cheng, Assistant General Manager

B.	Adopt the revised Procurement Policy, presentation by Geoffrey Kiehl, Director of Finance

C.	Review of the Supplemental Water Supply Charge, presentation by Carrie Oliphant, Director of Engineering
D.	Award a Construction Contract to Sancon Technologies, as the lowest responsive bidder, in the amount of $542,014, for the First Tee Junction Box and Sewer Manhole Rehabilitation Project, Specification 2020-12, and approve additional expenditures for a total request of $671,460, presentation by Armando Rodriguez, Engineer Manager

E.	Authorize the General Manager to execute a Purchase and Sale Agreement and Joint Escrow Instructions with Lutheran Church Extension Fund--Missouri Synod, APN 691-070-017 for the North Indio Flood Control Project (SW0005), presentation by David Wilson, Engineer Manager

Authorize the General Manager to Execute a Purchase and Sale Agreement and Joint Escrow Instructions and Irrigation Water Service Agreements with Anthony Vineyards, Inc. and C.M. & S. Forbes Ranch Associates, LLC for the Oasis In-Lieu Recharge Project, Phase II (C02001), presentation by David Wilson, Engineer Manager

10.	BOARD COMMENTS AND REPORTS
	A.	Board Member General Comments

B.	Meetings and Conference Reports
	i	October 13, 2020 Environmental Assessment Committee Meeting (Director Estrada)
	ii	October 14, 2020 to October 16, 2020 Imagine H2o Water Innovation Week Virtual Conference (Director O'Dowd)
	iii	October 14, 2020 Virtual Summit - Ensuring Equitable Involvement in Regional Water Planning, Day 3 (Director Estrada)
	iv	October 14, 2020 Colorado River Board Zoom Meeting (Directors Nelson and Powell)
	v	October 14, 2020 U.S. Dept. of the Interior Bureau of Reclamation - Stakeholder Virtual Webinar Series - Environmental Streamlining, ESA, NPA, NHPA (Director O'Dowd)
	vi	October 15, 2020 AB 1234 Ethics Training (Director Estrada)
	vii	October 15, 2020 Association of California Water Agencies (ACWA) Headwaters Workgroup Zoom Meeting (Director O'Dowd)
	viii	October 15, 2020 ACWA State Legislature Environmental Law Group Webinar - Time is Running Out: Using the Legal Process to Cover the Cost of TCP Contamination before December 31, 2020 (Director O'Dowd)
	ix	October 20, 2020 ACWA Region 3 Program Webinar - Economic Drivers of Sustainable Forest Management Matter for California's Headwaters (Director O'Dowd)
	x	October 21, 2020 Urban Water Institute's Jeff Kightlinger Informative Virtual Discussion (Director O'Dowd)
	xi	October 21, 2020 U.S. Dept. of the Interior Bureau of Reclamation - Stakeholder Virtual Webinar Series - Federal & Partner Infrastructure Management (Director O'Dowd)
	xii	October 21, 2020 Meeting with Supervisor Perez and Mayor Hernandez regarding Lake Cahuilla Lease Renewal (Director Powell)
	xiii	October 22, 2020 Desert Valley Builders Association Public Official Meeting featuring recently elected CA Senator Melissa Melendez (Director O'Dowd)
	xiv	October 26, 2020 California Farm Water Coalition Meeting (Director Nelson)

C.	Approval of per diem for meetings reported

11.	STAFF REPORTS
	A.	General Manager
	B.	Counsel
	C.	Departments

12.

CLOSED SESSION AGENDA

CONFERENCE WITH LABOR NEGOTIATORS

Pursuant to Government Code Section 54957.6 - Agency negotiator: Jay Trinnaman, Robert Cheng and Fran Neilon -

Employees' organization: Association of Supervisory Support Evaluation Team (ASSET)

B.	CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d), and initiation of litigation pursuant to paragraph (4) of subdivision (d), of Government Code Section 54956.9 One potential case

PUBLIC EMPLOYEE PERFORMANCE EVALUATION

Pursuant to Government Code Section 54957

Title: General Manager

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION

Pursuant to Government Code Section 54956.9 (d) (1)

Name of cases: five (5)

Randall C. Roberts v. Coachella Valley Water District et. al., Case No. RIC 1825310

Randall C. Roberts v. Coachella Valley Water District et. al., Case No. PSC 1904774

Randall C. Roberts v. Coachella Valley Water District et. al., Case No. PSC 1905977

Randall C. Roberts v. Coachella Valley Water District et. al., Case No. RIC 1904943

Roberts v. Coachella Valley Water District et. al., Case No. RIC 1905897

Receipt of Claim: Randall C. Roberts

13.	RECONVENE
	A.	Report out of Closed Session

14.

ADJOURNMENT

Next scheduled Board meeting is 11/10/2020, at 8:00 AM at the Steve Robbins Administration Building; 75-515 Hovley Lane East, Palm Desert

The foregoing Agenda for the Board of Directors of the Coachella Valley Water District was posted on the District’s bulletin boards in Palm Desert and Coachella, at least 72 hours prior to the meeting, pursuant to Government Code Section 54954.2.

Dated: 10/24/2020

Sylvia M. Bermudez

Clerk of the Board

Coachella Valley Water District