DIVISION 1

Patrick O’Dowd

Director

 

DIVISION 2

Anthony Bianco

Director

 

DIVISION 3

John Powell

President

 

DIVISION 4

Peter G. Nelson

Director

 

DIVISION 5

Castulo Estrada

Vice President

 

 

 

 


AGENDA

REGULAR MEETING OF THE

COACHELLA VALLEY WATER DISTRICT

 BOARD OF DIRECTORS

 

 

December 11, 2018

 

8:00 AM

 

 

Steve Robbins Administration Building Board Chambers

 

 

75515 Hovley Ln. East Palm Desert

 

 

www.cvwd.org

 

 

1.

CALL TO ORDER/PLEDGE OF ALLEGIANCE

 

2.

ROLL CALL

 

3.

REORGANIZATION OF THE BOARD

 

A.

Election of new President of the Board

 

B.

Election of new Vice President of the Board

 

4.

ADDITIONS/DELETIONS/ADJUSTMENTS TO THE AGENDA

 

In accordance with the section 54954.2 of the Government Code additions to the agenda require a two-thirds vote of the legislative body, or, if less than two-thirds of the members are present, a unanimous vote of those members present, which makes the determination that there is a need to take action, and the need to take action arose after the posting of the Agenda.

 

 

A.

Item(s) to be removed or continued from the Agenda

 

B.

Emergency Item(s) to be added to the Agenda

 

C.

Changes to the order of the Agenda

 

5.

PUBLIC COMMENT

 

This is the time set aside for public comment on any matter not appearing on the agenda or any item on the Consent Calendar.   Please address the Board at the podium, limit your remarks to three (3) minutes, and if you wish, state your name and address for the record.

 

 

6.

APPROVAL OF THE CONSENT CALENDAR

 

Consent calendar items are expected to be routine and to be acted upon by the Board of Directors at one time without discussion.  If any Board member requests that an item be removed from the consent calendar, it will be removed so that it may be acted upon separately.

 

 

A.

Approve minutes of the November 27, 2018 regular meeting of the Coachella Valley Water District Board of Directors

 

B.

Approve and authorize the General Manager to execute Task Order No. 2 to the Professional Services Agreement with NEXGEN Utility Management, Inc., in the amount of $124,200 to provide Asset Management Certification Training, and approve additional expenditures for a total request of $137,000.

C.

Approve Reimbursement Resolution for the Clean Water State Revolving Loan for WRP 10 Nonpotable Water Customers - Phase I, amending the new maximum principal amount to $40,000,000.

D.

Approve and authorize payment of the Water Research Foundation Annual Subscription Renewal in the amount of $55,882.31 for 2019

E.

Approve and authorize the General Manager to execute Professional Services Agreements with The Converse Professional Group DBA Converse Consultants, NV5 West, Inc., SCST, LLC, and Construction Testing and Engineering South, Inc., for Biennial Soil Compaction and Concrete Testing Services as needed from January 1, 2019 through December 31, 2020

F.

Approve and authorize the General Manager to execute Task Order No. 7 to the Professional Services Agreement with Stantec Consulting Services, Inc., in the amount of $46,560, for the Design of the Palm Desert Groundwater Replenishment Project, Phase 2, and approve additional expenditures for a total request of $127,560

G.

Approve and authorize the General Manager to execute Change Order No. 1 to the On-Call Vegetation Maintenance Contract with Utility Tree Service, Inc., in the amount of $350,000 for the Coachella Valley Stormwater Channel.

H.

Approve and authorize payment of the 2019 California Farm Water Coalition membership dues in the amount of $9,090

I.

Approve and authorize payment of the 2019 annual membership dues for The Greater Coachella Valley Chamber of Commerce in the amount of $750

 

7.

DISCUSSION OF ITEMS PULLED FROM CONSENT CALENDAR

 

8.

PRESENTATIONS AND RECOGNITIONS

 

A.

Employee Recognition

Anniversary

·         Isabel Luna, Executive Assistant, 35 years

·         Nelson McCarthy, Water Reclamation Plant Operator I, 20 years

Retirements

·         Mike Herrera, Assistant Director of Operations, 33 years (not present)

·         Randy Dunlop, Environmental Compliance Inspector I, 27 years (not present)

·         Pat Teague, Customer Billing Service Supervisor, 7 years (not present)

 

B.

Centennial Proclamation presentation by Assemblymember Chad Mayes

 

9.

INFORMATIONAL REPORTS

 

 

A.

Written Communications

 

 

B.

Informational Reports to the Board

 

 

i

Informational Report on East Area of Benefit Producers

 

10.

ACTION ITEMS

 

A.

Receive and file the Comprehensive Annual Financial Report (CAFR) and financial audit reports for fiscal year ending June 30, 2018, presentation by Deborah Harper, CPA, LSL CPAs

 

B.

Authorize CVWD’s Participation in the California WaterFix Finance Joint Powers Authority and execute Finance JPA Formation Agreement, presentation by Robert Cheng, Assistant General Manager

 

C.

Adopt Resolution of Support for the Basin States Drought Contingency Plan (DCP) process, and direct the General Manager to continue working towards agreement with other DCP parties, presentation by Robert Cheng, Assistant General Manager

 

D.

Approve and authorize the General Manager, or in his absence the Assistant General Manager to return, reject, deny and or compromise Government Tort Claims, presentation by Elizabeth Tan, Risk Manager

 

E.

Approve and authorize the General Manager, or in his absence the Assistant General Manager to enter into Workers' Compensation Claim Settlement Agreements which do not exceed $50,000, presentation by Elizabeth Tan, Risk Manager

 

F.

Award Construction Contract to J&J Brothers Construction Company dba Jones Bros Construction Company, as the lowest responsive bidder, in the amount of $1,292,014.25 for the Irrigation Lateral 123.45-1.3-2.2 Replacement Project, Specification No. 2017-51 and authorize the General Manager to execute Task Order No. 18 to Lee & Ro, and Task Order No. 56 with RMA Geoscience and approve additional expenditures for a total request of $1,657,022, presentation by David Wilson, Engineering Manager

G.

Reject Bids for the Water Reclamation Plant No. 7 Programmable Logic Controller Upgrade Project, Specification No. 2018-01, presentation by Armando Rodriguez, Assistant Director of Engineering

 

H.

Approve Third Amendment to the Employment Agreement with the General Manager and approve a payment of Incentive Compensation for 2018 Performance Goals.

 

11.

BOARD COMMENTS AND REPORTS

 

A.

Board Member General Comments

 

B.

Meetings and Conference Reports

 

 

i

November 27, 2018 to November 30, 2018 Association of California Water Agencies (ACWA) Fall Conference (Directors Nelson and O'Dowd)

 

ii

November 29, 2018 Colorado River Water Users Association (CRWUA) LB DCP panel conference call (Director Nelson)

 

iii

November 29, 2018 East Coachella Valley Water Supply Project Outreach Workshop (Directors Powell & Estrada)

 

iv

November 30, 2018 Meeting with Lobbyist Chris Kahn and Government Affairs Specialist Kristen Johnson regarding tax bill/fee (Director Estrada)

 

v

November 30, 2018 The Living Desert Board of Trustees & Advisory Council Meeting (Director Bianco)

 

vi

December 3, 2018 Public Finance Committee Meeting (Directors Powell and Nelson)

 

vii

December 4, 2018 ACWA Affordable Drinking Water Task Force (Director O'Dowd)

 

viii

December 4, 2018 CVWD/Desert Valleys Builders Association Lunch (Director Powell)

 

ix

December 4, 2018 Speaking engagement for Northern Colorado Water Conservancy District (Director Nelson)

 

x

December 5, 2018 Salinas & Central Valley Tour with Senator Monning and Assemblymember Garcia (Director Estrada)

 

xi

December 5, 2018 Golf and Water Task Force Meeting (Directors O'Dowd and Bianco)

 

xii

December 6, 2018 Salton Sea Authority Board of Directors Meeting (Directors O'Dowd and Estrada)

 

xiii

December 10, 2018 California Farm Water Coalition Meeting (Director Nelson)

 

xiv

December 10, 2018 Growers' Meeting (Directors Powell and Estrada)

 

C.

Approval of per diem for meetings reported

 

12.

STAFF REPORTS

 

A.

General Manager

 

B.

Counsel

 

C.

Departments

 

Adjourn as the Board of Directors; convene as the Public Facilities Corporation

 

13.

PUBLIC FACILITIES CORPORATION  

 

A.

MINUTES - December 12, 2017 Public Facilities Corporation Annual Meeting

 

B.

COMMENTS FROM AUDIENCE

 

Adjourn as the Public Facilities Corporation; reconvene as the Board of Directors

 

14.

CLOSED SESSION AGENDA

 

A.

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9  - Receipt of Claim: Claimant – State Farm Insurance

 

B.

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9 - Receipt of Claim: Claimant – Samantha Gutierrez

 

C.

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9  - Receipt of Claim: Claimant – Tanner Altizer

 

D.

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION - Government Code Section 54956.9 (d) (1)

Name of case: Randall C. Roberts, v. CVWD, Riverside County Case Number RIC 1825310

 

E.

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9  - Three Cases

 

F.

CONFERENCE WITH LABOR NEGOTIATORS

Pursuant to Government Code Section 54957.6

Agency negotiator:  Jay Trinnaman, Robert Cheng and Gabriela Aguirre -  Employees' organization:  Association of Supervisory Support Evaluation Team (ASSET)

 

G.

PUBLIC EMPLOYEE PERFORMANCE EVALUATION

Pursuant to Government Code Section 54957

Title:  General Manager

 

H.

PUBLIC EMPLOYEE PERFORMANCE EVALUATION  Government Code Section 54957  Title: General Counsel

 

15.

RECONVENE

 

A.

Report out of Closed Session

 

16.

ADJOURNMENT

 

 

Next scheduled Board meeting is 01/08/2019, at 8:00 AM at the Steve Robbins Administration Building; 75-515 Hovley Lane East, Palm Desert

 

 

Assistance for those with disabilities:  If you have a disability and need accommodation to participate in the meeting, please call the Clerk of the Board office at (760) 398-2651, at least 48 hours in advance of the meeting to ensure availability of the requested service of accommodation.  You may also contact the Clerk of the Board in writing at the Coachella Valley Water District, Post Office Box 1058, Coachella, CA  92236.

Writings relating to open session agenda items distributed to the Board of Directors less than 72 hours prior to a regular meeting are available for public inspection at the Coachella Valley Water District’s offices located at 51-501 Tyler Street, Coachella; and 75-515 Hovley Lane East, Palm Desert, California, during normal business hours.

The foregoing Agenda for the Board of Directors of the Coachella Valley Water District was posted on the District’s bulletin boards in Palm Desert and Coachella, at least 72 hours prior to the meeting, pursuant to Government Code Section 54954.2.

 

Dated: 12/05/2018

 

 

 

Sylvia M. Bermudez

Clerk of the Board

Coachella Valley Water District