DIVISION 1

Patrick O’Dowd

Director

 

DIVISION 2

Anthony Bianco

Director

 

DIVISION 3

John Powell

President

 

DIVISION 4

Peter G. Nelson

Director

 

DIVISION 5

Castulo Estrada

Vice President

 

 

AGENDA

REGULAR MEETING OF THE

COACHELLA VALLEY WATER DISTRICT

 BOARD OF DIRECTORS

 

 

November 27, 2018

 

8:00 AM

 

 

CVWD's Coachella Office Forbes Auditorium

 

 

51501 Tyler Street Coachella

 

 

www.cvwd.org

 

 

1.

CALL TO ORDER/PLEDGE OF ALLEGIANCE

 

2.

ROLL CALL

 

3.

ADDITIONS/DELETIONS/ADJUSTMENTS TO THE AGENDA

 

In accordance with the section 54954.2 of the Government Code additions to the agenda require a two-thirds vote of the legislative body, or, if less than two-thirds of the members are present, a unanimous vote of those members present, which makes the determination that there is a need to take action, and the need to take action arose after the posting of the Agenda.

 

 

A.

Item(s) to be removed or continued from the Agenda

 

B.

Emergency Item(s) to be added to the Agenda

 

C.

Changes to the order of the Agenda

 

4.

PUBLIC COMMENT

 

This is the time set aside for public comment on any matter not appearing on the agenda or any item on the Consent Calendar.   Please address the Board at the podium, limit your remarks to three (3) minutes, and if you wish, state your name and address for the record.

 

 

5.

APPROVAL OF THE CONSENT CALENDAR

 

Consent calendar items are expected to be routine and to be acted upon by the Board of Directors at one time without discussion.  If any Board member requests that an item be removed from the consent calendar, it will be removed so that it may be acted upon separately.

 

 

A.

Approve minutes of the November 11, 2018 regular meeting of the Coachella Valley Water District Board of Directors

 

B.

Accept and file the General Manager's Report of Authorizations, Executions, and Acceptances of Documents during the month of October 2018.

 

C.

Accept and file the General Manager's Report of Activities during the month of October 2018

 

D.

Accept and file the Secretary's Report of Written Instruments Accepted and Recorded during the month of October 2018

 

E.

Approve and authorize the General Manager to execute a Professional Services Agreement for Triennial Stormwater Hydrology and Hydraulics Review Services (2018-2021)

 

F.

Approve and authorize the purchase of computer equipment to continue the District’s annual computer replacement program, new computers for the EOC/Technology Center and additional computer equipment requested by different departments at an estimated total cost of $132,000 including 5% for contingency funds

 

G.

Approve Memorandum of Understanding between ACVWDM and CVWD

 

6.

DISCUSSION OF ITEMS PULLED FROM CONSENT CALENDAR

 

7.

PRESENTATIONS AND RECOGNITIONS

 

 

A.

Centennial Recognition

 

 

i

Presentation of Centennial Proclamation to CVWD by City of La Quinta Mayor Linda Evans

 

8.

INFORMATIONAL REPORTS

 

A.

Written Communications

 

B.

Informational Reports to the Board

 

 

i

Coachella Valley Water District Fiscal 2019 Budget vs. Actual Report for the Quarter Ending September 30, 2018, presentation by Geoffrey Kiehl, Director of Finance

 

ii

Strategic Planning Update FY 2019, Q1 (July-Sept 2018), presentation by Robert Cheng, Assistant General Manager

 

9.

ACTION ITEMS

 

A.

Authorize the General Manager to execute a construction contract with Facility Solutions Group (FSG) for the Water Reclamation Plant No. 10 (WRP 10) Lighting Project, presentation by Donnell Wilcox, Senior Engineer.

 

10.

ORDINANCES FOR ADOPTION

 

A.

Amend Working Rules and Regulations Ordinance 1425.10, to add the job title of Budget and Grants Manager SRN S31 ($8,907-12,330) to the ASSET Position Classifications, presentation by Heidi Keeran, Director of Human Resources.

 

11.

BOARD COMMENTS AND REPORTS

 

A.

Board Member General Comments

 

B.

Meetings and Conference Reports

 

 

i

October 23, 2018 Internal Control Project Interview (Director Nelson)

 

ii

October 29, 2018 Basin States DCP Check-in Call with Bureau of Reclamation (Director Nelson)

 

iii

October 30, 2018 City of Indio/CVWD Triannual Meeting (Director Nelson)

 

iv

November 2, 2018 ACWA Region 9 "Ensuring Water Reliability for our Future" Program (Director Nelson)

 

v

November 7, 2018 Meeting with California Agricultural Leadership DC Exchange Program participants (Director Nelson)

 

vi

November 14, 2018 Association of California Water Agencies (ACWA) Safe Drinking Water Funding Group Meeting (Director O'Dowd)

 

vii

November 14, 2018 Colorado River Board Meeting (Director Nelson)

 

viii

November 15, 2018 ACWA Regions 2 and 4 Program & Tour (Director O'Dowd)

 

ix

November 15, 2018 ACWA Business Development Committee Meeting (Director O'Dowd)

 

x

November 16, 2018 ACWA Executive Committee Meeting (Director O'Dowd)

 

xi

November 16, 2018 ACWA Board of Directors Meeting (Director O'Dowd)

 

xii

November 20, 2018 Basin States Principals DCP Check-in Call with Bureau of Reclamation (Director Nelson)

 

xiii

November 26, 2018 Study Session - Cal Waterfix JPA

 

C.

Approval of per diem for meetings reported

 

12.

STAFF REPORTS

 

A.

General Manager

 

B.

Counsel

 

C.

Departments

 

13.

CLOSED SESSION AGENDA

 

A.

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9

One (1) case

 

B.

PUBLIC EMPLOYEE PERFORMANCE EVALUATION

Pursuant to Government Code Section 54957

Title:  General Manager

 

C.

CONFERENCE WITH LABOR NEGOTIATORS

Pursuant to Government Code Section 54957.6

Agency designated representative:  President John Powell

Unrepresented employee: General Manager

 

14.

ADJOURNMENT

 

Next scheduled Board meeting is 12/11/2018, at 8:00 AM at the Steve Robbins Administration Building; 75-515 Hovley Lane East, Palm Desert

 

 

Assistance for those with disabilities:  If you have a disability and need accommodation to participate in the meeting, please call the Clerk of the Board office at (760) 398-2651, at least 48 hours in advance of the meeting to ensure availability of the requested service of accommodation.  You may also contact the Clerk of the Board in writing at the Coachella Valley Water District, Post Office Box 1058, Coachella, CA  92236.

Writings relating to open session agenda items distributed to the Board of Directors less than 72 hours prior to a regular meeting are available for public inspection at the Coachella Valley Water District’s offices located at 51-501 Tyler Street, Coachella; and 75-515 Hovley Lane East, Palm Desert, California, during normal business hours.

 

The foregoing Agenda for the Board of Directors of the Coachella Valley Water District was posted on the District’s bulletin boards in Palm Desert and Coachella, at least 72 hours prior to the meeting, pursuant to Government Code Section 54954.2.

 

Dated: 11/20/2018

 

 

Sylvia M. Bermudez

Clerk of the Board

Coachella Valley Water District