DIVISION 1

Patrick O’Dowd

Director

 

DIVISION 2

Anthony Bianco

Director

 

DIVISION 3

John Powell

President

 

DIVISION 4

Peter G. Nelson

Director

 

DIVISION 5

Castulo Estrada

Vice President

 

 

AGENDA

REGULAR MEETING OF THE

COACHELLA VALLEY WATER DISTRICT

 BOARD OF DIRECTORS

 

 

January 08, 2019

 

8:00 AM

 

 

Steve Robbins Administration Building Board Chambers

 

 

75515 Hovley Ln. East Palm Desert

 

 

www.cvwd.org

 

 

1.

CALL TO ORDER/PLEDGE OF ALLEGIANCE

 

2.

ROLL CALL

 

3.

ADDITIONS/DELETIONS/ADJUSTMENTS TO THE AGENDA

 

In accordance with the section 54954.2 of the Government Code additions to the agenda require a two-thirds vote of the legislative body, or, if less than two-thirds of the members are present, a unanimous vote of those members present, which makes the determination that there is a need to take action, and the need to take action arose after the posting of the Agenda.

 

 

A.

Item(s) to be removed or continued from the Agenda

 

B.

Emergency Item(s) to be added to the Agenda

 

C.

Changes to the order of the Agenda

 

4.

PUBLIC COMMENT

 

This is the time set aside for public comment on any matter not appearing on the agenda or any item on the Consent Calendar. Please address the Board at the podium, limit your remarks to three (3) minutes, and if you wish, state your name and address for the record.

 

 

5.

APPROVAL OF THE CONSENT CALENDAR

 

Consent calendar items are expected to be routine and to be acted upon by the Board of Directors at one time without discussion. If any Board member requests that an item be removed from the consent calendar, it will be removed so that it may be acted upon separately.

 

 

A.

Approve minutes of the December 11, 2018 regular meeting of the Coachella Valley Water District Board of Directors

 

B.

Approve minutes of the December 19, 2018 special meeting of the Coachella Valley Water District Board of Directors

 

C.

Accept and file General Manager's Report of Activities during the month of November 2018

 

D.

General Manager's Report of Authorizations, Executions, and Acceptances of Documents during the month of November 2018.

 

E.

Accept and file Secretary's Report of Written Instruments Accepted and Recorded during the month of November 2018.

 

F.

Approve Additional Funds of $45,000 to a Cost Recovery Agreement with the Bureau of Land Management for the Whitewater River Groundwater Replenishment Facility Right-of Way Grant Application.

 

G.

Approve and authorize the General Manager to execute a Professional Services Agreement with Gladstein, Neadross, and Associates in the Amount of $119,966 for an Alternate Fuel Feasibility Study and approve contingency in the amount of $12,034, for a total request of $132,000.

 

H.

Approve and authorize the General Manager to execute the Second Amendment to Consulting Agreement with Northern Digital, Inc. for Assistance with Additional PLC Programming at the Coachella Canal, in the amount of $140,520.

 

I.

Approve proposed amendments to CVWD’s Conflict of Interest Code and authorize the Clerk of the Board to file with the FPPC.

 

6.

DISCUSSION OF ITEMS PULLED FROM CONSENT CALENDAR

 

7.

PRESENTATIONS AND RECOGNITIONS

 

A.

Employee Recognition

Retirements

·         Leonard Corral - Collections Crew Chief, 36 years

 

B.

Certifications of Completion for Leadership Development Academy Graduates

·         Tefaye Demisse                                 Mercedes Soto

·         Luis DeArco                                        Elizabeth Campos

·         Lisa Dunlop                                         Cindy Romero

·         Elizabeth Meyerhoff                           Jason Luna

·         Julie Kretz                                           Lorraine Garcia

·         Scott Graves                                       Josh Rakes

·         Richard Hulsey                                   Tom Taylor

·         Daniel Urrutia                                      Noah Woody

·         Albert Galindo

 

8.

INFORMATIONAL REPORTS

 

 

A.

Written Communications

 

 

 

B.

Informational Reports to the Board

 

 

i

Informational Report on East Area of Benefit Producers

 

ii

Presentation on Imported Water Use Strategies, presentation by Dan Farris, Director of Operations.

 

iii

Service Department Update, presentation by Scott Burritt, Customer Services Manager, Steven Schipper, Customer Service Supervisor, and Yesenia Reynoso, Accountant-Customer Billing.

 

iv

Update on In Lieu non AD34 Rebate Program, presentation by Katie Evans, Director of Communication & Conservation.

 

9.

ACTION ITEMS

 

A.

Award Construction Contract to Downing Construction Inc., as the lowest responsive, responsible bidder, in the amount of $2,504,539 for the Avenue 59 Drain Replacement and Irrigation Lateral 101.3/Avenue 55-Fillmore Drain Improvement Project, Specification No. 2017-58, authorize the General Manager to sign all necessary contracts and task orders, and approve additional expenditures for a total request of $2,993,901, presentation by David Wilson, Engineer Manager.

 

B.

Award Construction Contract to Creative Home dba CHI Construction, as the lowest responsive bidder, in the amount of $572,650 for the Manhole Rehabilitation and Replacement Project, Specification No. 2018-65, authorize the General Manager to execute all necessary contracts and tasks orders, and approve additional expenditures for a total request of $708,650, presentation by Donnell Wilcox, Senior Engineer.

 

C.

Discussion of Board Committee Assignments for 2019.

 

10.

BOARD COMMENTS AND REPORTS

 

 

A.

Board Member General Comments

 

 

 

B.

Meetings and Conference Reports

 

 

i

December 7, 2018 NWRA Federal Affairs Conference call (O'Dowd)

 

ii

December 11, 2018 Conference call regarding WINN Act Extension (Director O'Dowd)

 

iii

December 12, 2018 to December 14, 2018 Colorado River Water Users Association (CRWUA) Annual Conference (Directors Powell, Nelson, O'Dowd, Bianco)

 

iv

December 12, 2018 Colorado River Board Meeting (Director Nelson)

 

v

December 17, 2018 Greater Coachella Valley Chamber of Commerce (GVCC) Elected officials meet and greet (Director Estrada)

 

vi

December 18, 2018 Safe Drinking Water Funding Working Group Meeting (Director O'Dowd)

 

vii

December 18, 2018 Conversations with Chris Kahn (Directors Powell, Bianco and Estrada)

 

viii

December 18, 2018 Disadvantaged Communities Infrastructure Task Force Meeting (Directors Powell and Estrada)

 

ix

December 19, 2018 Special Board Meeting (Directors Powell, Nelson, O'Dowd, Bianco)

 

x

January 3, 2019 Association of California Water Agencies (ACWA) Federal Affairs Swearing in New Legislature (Director O'Dowd)

 

xi

January 4. 2019 Meeting with Dave Eggerton and Dave Reynolds of ACWA (O'Dowd)

 

xii

January 4, 2019 Meeting with Joe Findaro, Brad Hiltscher and other members of the lobbying community to discuss coordinating efforts regarding ACWA's and California's priorities in water (O'Dowd)

 

xiii

January 7, 2019 Growers' Meeting (Powell and Estrada)

 

C.

Approval of per diem for meetings reported

 

D.

Reports Oversight Boards of the Successor Agencies of the Redevelopment Agencies

 

11.

STAFF REPORTS

 

A.

General Manager

 

B.

Counsel

 

C.

Departments

 

12.

CLOSED SESSION AGENDA

 

A.

CONFERENCE WITH LABOR NEGOTIATORS

Pursuant to Government Code Section 54957.6 -  Agency negotiator: Jay Trinnaman, Robert Cheng and Gabriela Aguirre;  Employees' organization: Association of Supervisory Support Evaluation Team (ASSET)

 

B.

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9  - Three (3) cases

 

C.

PUBLIC EMPLOYEE PERFORMANCE EVALUATION

Pursuant to Government Code Section 54957 - Title:  General Manager

 

D.

PUBLIC EMPLOYEE PERFORMANCE EVALUATION

Pursuant to Government Code Section 54957 - Title:  General Counsel

 

 

13.

ADJOURNMENT

 

 

 

 

 

 

 

Next scheduled Board meeting is 01/22/2019, at 8:00 AM at CVWD’s Coachella office; Dr. Forbes Auditorium, 51-501 Tyler Street, Coachella

 

 

Assistance for those with disabilities: If you have a disability and need accommodation to participate in the meeting, please call the Clerk of the Board office at (760) 398-2651, at least 48 hours in advance of the meeting to ensure availability of the requested service of accommodation.  You may also contact the Clerk of the Board in writing at the Coachella Valley Water District, Post Office Box 1058, Coachella, CA  92236.

Writings relating to open session agenda items distributed to the Board of Directors less than 72 hours prior to a regular meeting are available for public inspection at the Coachella Valley Water District’s offices located at 51-501 Tyler Street, Coachella; and 75-515 Hovley Lane East, Palm Desert, California, during normal business hours.

 

The foregoing Agenda for the Board of Directors of the Coachella Valley Water District was posted on the District’s bulletin boards in Palm Desert and Coachella, at least 72 hours prior to the meeting, pursuant to Government Code Section 54954.2.

 

 

Dated: 01/02/2019

 

Sylvia M. Bermudez

Clerk of the Board

Coachella Valley Water District