DIVISION 1

John Aguilar

Director

 

DIVISION 2

Anthony Bianco

Director

 

DIVISION 3

John Powell

President

 

DIVISION 4

Peter G. Nelson

Director

 

DIVISION 5

Castulo Estrada

Vice President

AGENDA

REGULAR MEETING OF THE

COACHELLA VALLEY WATER DISTRICT

 BOARD OF DIRECTORS

 

January 12, 2021

 

Steve Robbins Administration Building Board Chambers

 

 

 

75515 Hovley Ln. East

Palm Desert

 

 

 

www.cvwd.org

 

 

In an effort to protect public health and prevent the spread of COVID-19 (Coronavirus), the public may view this board meeting online as there will be no public location for attending in person. The meeting will be streamed live on the District’s website at http://cvwd.org/151/Board-AgendasMembers of the public, who wish to comment on any item within the jurisdiction of the District or on any item on the agenda, may submit comments by emailing the Clerk of the Board, Sylvia Bermudez at [email protected] before the start of the meeting at 8:00 a.m., January 12, 2021. If you would like to provide comments telephonically, please contact the Clerk of the Board by 4:00 p.m. on Monday, January 11, for instructions.

 

Assistance for those with disabilities: If you have a disability and need accommodation to participate in the meeting, please call the Clerk of the Board office at (760) 398-2651, at least 24 hours in advance of the meeting to ensure availability of the requested service of accommodation. You may also contact the Clerk of the Board in writing at the Coachella Valley Water District, Post Office Box 1058, Coachella, CA  92236.


En un esfuerzo por proteger la salud pública y prevenir la propagación de COVID-19 (Coronavirus), y en cumplimiento con el decreto de ley N-29-20 dictado por el Gobernador, la junta directiva podrá ser vista en línea ya que no habrá un lugar público donde puedan asistir en persona. La junta se transmitirá en vivo por el sitio web del Distrito en http//cvwd.org/151/Board-Agendas. 

 

Los miembros del público que deseen comentar de algún asunto dentro de la jurisdicción del Distrito, o en cualquiera de los asuntos en la agenda, puede enviar sus comentarios por medio de correo electrónico a Sylvia Bermúdez, Secretaria de la Junta Directiva, [email protected] antes de la junta que inicia a las 8:00 a.m. el 12 de enero, del 2021. Si desea hacer comentarios por teléfono, comuníquese con la Secretaria de la Junta Directiva antes de las 4:00 p.m. el lunes 11 de enero para recibir instrucciones al (760) 398-2651, extensión 2217.

 

Asistencia para personas con discapacidad: Si usted tiene una discapacidad y necesita asistencia para ser partícipe de la junta, por favor de contactar a la Secretaria de la Junta Directiva al (760) 398-2651 extensión 2217, por lo mínimo con 24 horas de anticipo de la junta para asegurar la disponibilidad del servicio o asistencia que requiere. También puede contactar a la oficina de la secretaria de la junta directiva por escrito al siguiente domicilio Coachella Valley Water District, Post Office Box 1058, Coachella, CA 92236.  


 

 

 

REGULAR MEETING OF THE

COACHELLA VALLEY WATER DISTRICT

BOARD OF DIRECTORS

 

January 12, 2021

 

8:00 AM

 

 

Steve Robbins Administration Building Board Chambers

 

 

75515 Hovley Lane East Palm Desert, CA

 

 

www.cvwd.org

 

 

 

1.

CALL TO ORDER/PLEDGE OF ALLEGIANCE

 

2.

TELECONFERENCE

the January 12, 2021 Coachella Valley Water District Board of Directors Meeting will be conducted pursuant to the Governor’s Executive Order N-29-20.

 

3.

ROLL CALL

 

4.

REORGANIZATION OF THE BOARD

 

A.

Election of new President of the Board

 

B.

Election of new Vice President of the Board

 

5.

ADDITIONS/DELETIONS/ADJUSTMENTS TO THE AGENDA

 

In accordance with the section 54954.2 of the Government Code additions to the agenda require a two-thirds vote of the legislative body, or, if less than two-thirds of the members are present, a unanimous vote of those members present, which makes the determination that there is a need to take action, and the need to take action arose after the posting of the Agenda.

 

A.

Item(s) to be removed or continued from the Agenda

 

B.

Emergency Item(s) to be added to the Agenda

 

C.

Changes to the order of the Agenda

 

6.

PUBLIC COMMENT

 

In an effort to protect public health and prevent the spread of COVID-19 (Coronavirus), the public may view this board meeting online as there will be no public location for attending in person. The meeting will be streamed live on the District’s website at http://cvwd.org/151/Board-AgendasMembers of the public, who wish to comment on any item within the jurisdiction of the District or on any item on the agenda, may submit comments by emailing the Clerk of the Board, Sylvia Bermudez at [email protected] before the start of the meeting at 8:00 a.m., January 12, 2021. If you would like to provide comments telephonically, please contact the Clerk of the Board by 4:00 p.m. on Monday, January 11, for instructions.


En un esfuerzo por proteger la salud pública y prevenir la propagación de COVID-19 (Coronavirus), y en cumplimiento con el decreto de ley N-29-20 dictado por el Gobernador, la junta directiva podrá ser vista en línea ya que no habrá un lugar público donde puedan asistir en persona. La junta se transmitirá en vivo por el sitio web del Distrito en http//cvwd.org/151/Board-Agendas. 

 

Los miembros del público que deseen comentar de algún asunto dentro de la jurisdicción del Distrito, o en cualquiera de los asuntos en la agenda, puede enviar sus comentarios por medio de correo electrónico a Sylvia Bermúdez, Secretaria de la Junta Directiva, [email protected] antes de la junta que inicia a las 8:00 a.m. el 12 de enero, del 2021. Si desea hacer comentarios por teléfono, comuníquese con la Secretaria de la Junta Directiva antes de las 4:00 p.m. el lunes 11 de enero para recibir instrucciones al (760) 398-2651, extensión 2217.

 

7.

RESOLUTION OF APPRECIATION

 

A.

Adopt Resolution 2021-01 Honoring George Patrick O'Dowd for his Service to the people of Division 1 and the Coachella Valley

 

8.

APPROVAL OF THE CONSENT CALENDAR

 

Consent calendar items 8A through 8L are considered to be routine and acted upon by the Board of Directors at one time without the need for discussion. If any Board member requests that an item be pulled from the consent calendar, it will be pulled for discussion and acted upon separately under item 9.

 

A.

Approve the meeting minutes for the CVWD Board of Directors meetings held in December 2020:

·         December  2, 2020 special meeting

·         December 8, 2020 regular meeting

·         December 10, 2020 special meeting

 

B.

Accept and file the General Manager’s Report of Activities November 2020

 

C.

Accept and file the General Manager’s Report of Authorizations, Executions, and Acceptance of Documents during the month of November 2020

 

D.

Accept and file the Secretary's Report of Written Instruments Accepted and Recorded during the month of November 2020

 

E.

Approve payment of the American Water Works Association Partnership for Safe Water Distribution and Clean Water Treatment Membership Dues for Fiscal Year 2021-22, in the amount of $2,009

 

F.

Approve payment of The Greater Coachella Valley Chamber of Commerce 2021 Annual Membership Dues in the amount of $710

 

G.

Approve additional payment of $2,485 to Association of California Water Agencies (ACWA) for revised invoice for 2021 Membership Dues

 

H.

Approve the following actions related to the additional funding for the implementation of the Asset Management Program:

·         authorize the General Manager to execute Task Order 4 to the Professional Services Agreement (PSA) with NexGen Utility Management, Inc. (NexGen) in the amount of $106,400 for additional integration services for the Asset Management Program (AMP)

·         authorize the General Manager to execute Task Order 7 to the PSA with Black & Veatch (B&V) in the amount of $49,860 for additional support services for the implementation of the AMP

·         approve an amendment to the Master License Agreement with Central Square Enterprises (Central Square), formerly Sungard, in the amount of $27,920 for AM integration development support services

·         approve a contingency in the amount of $15,000. The total requested authorization is in the amount of $199,180

 

I.

Authorize the General Manager to execute Task Order No. 4 to DAHL Consultants, in the amount of $117,343 for the Potable Telemetry Upgrade Project, and approve additional expenditures for a total request of $130,000

 

J.

Approve and authorize the General Manager to execute Lease Amendment No. 1 with The Lakes Country Club Association, Inc. extending the existing lease

 

K.

Approve the sole source request and authorize the General Manager to execute a five-year agreement with Droplet Technologies LLC., for services related to the customer online portal for CVWD’s landscaping rebate program, in the amount of $106,250

 

L.

Authorize the General Manager to Execute a Professional Services Agreement (PSA) with Koff & Associates to conduct a Comprehensive Classification and Compensation Study in the Amount of $380,400, and Additional Expenditures for a Total Authorization of $399,420

 

9.

DISCUSSION OF ITEMS PULLED FROM CONSENT CALENDAR

10.

INFORMATIONAL REPORTS

 

A.

Written Communications Received

 

B.

Informational Reports to the Board

 

 

i

Tentative Schedule for Preparing the Engineer’s Report on Water Supply and Replenishment Assessment and Levying Replenishment Assessment Charges for Fiscal Year 2021/2022, presentation by Zoe Rodriguez del Rey, Water Resources Manager

 

ii

Update of East Coachella Valley Water Projects Presentation, presentation by Dan Ruiz, Engineer Manager.

 

11.

ACTION ITEMS

 

A.

Review of current Board Committee Appointments and approve appointments for 2021

 

B.

Approve the following actions regarding the Reservoir 4605-2 (Sky Mountain Pressure Zone), Specification No. 2020-6 project, presentation by Dan Ruiz, Engineer Manager.

·         award a Construction Contract to Pacific Hydrotech Corporation, for Reservoir 4605-2 (Sky Mountain Pressure Zone), Specification No. 2020-6

·         authorize the General Manager to execute the construction contract with Pacific Hydrotech Corporation, in the amount of $9,520,800

·         approve additional expenditures, for a total request of $10,495,000

 

C.

Authorize the General Manager to Execute Task Order Nos. 19 through 22 with Woodard and Curran, in the amount of $96,493 for Consulting Services to complete loan and grant applications for the North Shore Water Main Replacement, Dale Kiler Water Main Replacement, Talavera Water Main Replacement Phase 1, and the Booster Station No. 05513 Improvements Projects, presentation by Dan Ruiz, Engineer Manager

 

D.

Approve the solicitation of bids for the construction of roof access and safety structure improvements to the Administration Building, Rummonds Building, Maintenance & Warehouse Buildings at the CVWD Coachella Campus, including safety improvements at the Ion Exchange Treatment Plant (IXTP) Nos. 6806 and 7802 (Project) located near Mecca and Thermal, respectively, presentation by Dan Ruiz, Engineer Manager.

 

E.

Award a Demolition Contract to Resource Environmental, Inc. as the lowest responsive bidder, for the North Indio Flood Control Project (SW0005), Specification No. 2020-49, and authorize the General Manager to execute said contract in the amount of $605,147.50, and approve additional expenditures for a total authorization of $715,147.50, presentation by David Wilson, Engineer Manager.

 

F.

Approve and authorize the General Manager to execute Change Order No. 8 to the contract with Granite Construction Company (Granite) for the Coachella Valley Stormwater Channel Bank Protection and Fillmore Ditch Outfall Improvement Project, Specification No. 2018-62, in the amount of $382,000, and additional expenditures for a total authorization of $430,000, presentation by David Wilson, Engineer Manager.

 

G.

Award a Professional Services Agreement to Black & Veatch for the WRP 7 Non-Potable Water Improvements, Phase 1 Project, and authorize the General Manager to execute said contract for $998,640 and approve additional expenditures for a total Authorization of $1,373,640, presentation by David Wilson, Engineer Manager.

 

H.

Authorize the General Manager to execute Purchase and Sale Agreement and Joint Escrow Instructions and Irrigation Water Service Agreements for the Oasis In-Lieu Recharge Project, Phase II (C02001), presentation by David Wilson, Engineer Manager.

 

12.

BOARD COMMENTS AND REPORTS

 

A.

Board Member General Comments

 

B.

Meetings and Conference Reports

 

 

i

December 9, 2020 Colorado River Board Meeting (Directors Powell and Nelson)

 

ii

December 10, 2020 Special Meeting of the CVWD Board of Directors (Directors Powell, Estrada, Bianco and Aguilar)

 

iii

December 10, 2020 Desert Valley's Builders Association (DVBA) Monthly Meeting (Director Powell)

 

iv

December 14, 2020 California Farm Water Coalition (CFWC) Meeting (Director Nelson)

 

v

December 14, 2020 Agua Caliente Mediation Group Settlement Meeting (Director Powell)

 

vi

December 17, 2020 Salton Sea Authority (SSA) Monthly Meeting  (Director Estrada)

 

vii

December 17, 2020 Meeting with General Manager Jim Barrett, Assistant General Manager Robert Cheng and District staff (Director Aguilar)

 

viii

December 21, 2020 Meeting with District Department Heads and staff (Director Aguilar)

 

ix

December 22, 2020 Meeting with District Department Heads and staff (Director Aguilar)

 

x

January 5, 2021 Meeting with District Department Heads and staff (Director Aguilar)

 

xi

January 8, 2021 Video shoot for the State of the District Address (Director Powell)

 

C.

Approval of per diem for meetings reported

 

13.

STAFF REPORTS

 

A.

General Manager

 

B.

Counsel

 

C.

Departments

 

14.

CLOSED SESSION AGENDA

 

A.

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION - Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9

Two (2) potential cases

 

B.

CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION - Pursuant to Government Code § 54956.9 (a) Name of Case: Agua Caliente Band of Cahuilla Indians v. Coachella Valley Water District, et al., Case No. EDCV 13-883 JGB

 

C.

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government Code § 54956.9 (a) Name of Case: Agua Caliente Band of Cahuilla Indians v. Coachella Valley Water District, and Desert Water Agency, Case No. 5:20-cv-00174-JGB(SPx)

 

D.

CONFERENCE WITH REAL PROPERTY NEGOTIATORS

Pursuant to Government Code Section 54956.8 - Property is described as: 58075 Jefferson Street, La Quinta

Agency Negotiator: Carrie Oliphant, Director of Engineering

Negotiating Party: Riverside County Parks & Recreation District

Under negotiation: Price and terms of payment

 

E.

CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION - Pursuant to Government Code § 54956.9 (a) Name of Case: Rancho Mirage Mobile Home Community, LP., v. Coachella Valley Water District, Civil Action No. 5:20-cv-02359 JWH (SHKx)

 

F.

CONFERENCE WITH LABOR NEGOTIATORS

Pursuant to Government Code Section 54957.6 - Agency negotiator: Jay Trinnaman, Robert Cheng and Fran Neilon -

Employees' Organization: Association of Supervisory Support Evaluation Team (ASSET)

 

15.

RECONVENE

 

A.

Report out of Closed Session

 

16.

ADJOURNMENT

 

 

Next scheduled Board meeting is 01/26/2021, at 8:00 AM at the Steve Robbins Administration Building; 75-515 Hovley Lane East, Palm Desert CVWD’s

 

 

Writings relating to open session agenda items distributed to the Board of Directors less than 72 hours prior to a regular meeting are available for public inspection at the Coachella Valley Water District’s offices located at 51-501 Tyler Street, Coachella; and 75-515 Hovley Lane East, Palm Desert, California, during normal business hours.

 

The foregoing Agenda for the Board of Directors of the Coachella Valley Water District was posted on the District’s bulletin boards in Palm Desert and Coachella, at least 72 hours prior to the meeting, pursuant to Government Code Section 54954.2.

 

 

Dated: 01/04/2021

 

 

Sylvia M. Bermudez

Clerk of the Board

Coachella Valley Water District