DIVISION 1

Patrick O’Dowd

Director

 

DIVISION 2

Anthony Bianco

Director

 

DIVISION 3

John Powell

President

 

DIVISION 4

Peter G. Nelson

Director

 

DIVISION 5

Castulo Estrada

Vice President

 

 

 

 

 


AGENDA

REGULAR MEETING OF THE

COACHELLA VALLEY WATER DISTRICT

BOARD OF DIRECTORS

 

September 08, 2020

 

 

8:00 AM

 

 

Steve Robbins Administration Building Board Chambers

 

 

75515 Hovley Ln. East

 Palm Desert

 

 

www.cvwd.org

 

 

PLEASE NOTE: the September 8, 2020 Coachella Valley Water District Board of Directors Meeting will be conducted pursuant to the Governor’s Executive Order N-29-20.

 

In an effort to protect public health and prevent the spread of COVID-19 (Coronavirus), the public may view this board meeting online as there will be no public location for attending in person. The meeting will be streamed live on the District’s website at http://cvwd.org/151/Board-AgendasMembers of the public, who wish to comment on any item within the jurisdiction of the District or on any item on the agenda, may submit comments by emailing the Clerk of the Board, Sylvia Bermudez at sbermudez@cvwd.org before the start of the meeting at 8:00 a.m., September 08, 2020. If you would like to provide comments telephonically, please contact the Clerk of the Board by 4:00pm on Monday, September 7 for instructions.

 

Assistance for those with disabilities: If you have a disability and need accommodation to participate in the meeting, please call the Clerk of the Board office at (760) 398-2651, at least 24 hours in advance of the meeting to ensure availability of the requested service of accommodation. You may also contact the Clerk of the Board in writing at the Coachella Valley Water District, Post Office Box 1058, Coachella, CA  92236.


En un esfuerzo por proteger la salud pública y prevenir la propagación de COVID-19 (Coronavirus), y en cumplimiento con el decreto de ley N-29-20 dictado por el Gobernador, la junta directiva podrá ser vista en línea ya que no habrá un lugar público donde puedan asistir en persona. La junta se transmitirá en vivo por el sitio web del Distrito en http//cvwd.org/151/Board-Agendas. 

 

Los miembros del público que deseen comentar de algún asunto dentro de la jurisdicción del Distrito, o en cualquiera de los asuntos en la agenda, puede enviar sus comentarios por medio de correo electrónico a Sylvia Bermúdez, Secretaria de la Junta Directiva, sbermudez@cvwd.org antes de la junta que inicia a las 8:00 a.m. el 8 de Septiembre, del 2020. Si desea hacer comentarios por teléfono, comuníquese con la Secretaria de la Junta Directiva antes de las 4:00 pm el lunes 7 de Septiembre para recibir instrucciones al (760) 398-2651, extensión 2217.

 

Asistencia para personas con discapacidad: Si usted tiene una discapacidad y necesita asistencia para ser partícipe de la junta, por favor de contactar a la Secretaria de la Junta Directiva al (760) 398-2651 extensión 2217, por lo mínimo con 24 horas de anticipo de la junta para asegurar la disponibilidad del servicio o asistencia que requiere. También puede contactar a la oficina de la secretaria de la junta directiva por escrito al siguiente domicilio Coachella Valley Water District, Post Office Box 1058, Coachella, CA 92236.  


 

AGENDA

REGULAR MEETING OF THE

COACHELLA VALLEY WATER DISTRICT

 BOARD OF DIRECTORS

September 08, 2020

8:00 AM

 

1.

CALL TO ORDER/PLEDGE OF ALLEGIANCE

 

2.

TELECONFERENCE

The September 08, 2020 Coachella Valley Water District Board of Directors Meeting will be conducted pursuant to the Governor’s Executive Order N-29-20.

 

3.

ROLL CALL

 

4.

ADDITIONS/DELETIONS/ADJUSTMENTS TO THE AGENDA

 

In accordance with the section 54954.2 of the Government Code additions to the agenda require a two-thirds vote of the legislative body, or, if less than two-thirds of the members are present, a unanimous vote of those members present, which makes the determination that there is a need to take action, and the need to take action arose after the posting of the Agenda.

 

 

A.

Item(s) to be removed or continued from the Agenda

 

B.

Emergency Item(s) to be added to the Agenda

 

C.

Changes to the order of the Agenda

 

5.

PUBLIC COMMENT

 

Members of the public, who wish to comment on any item within the jurisdiction of the District or on any item on the agenda, may submit comments by emailing the Clerk of the Board, Sylvia Bermudez at sbermudez@cvwd.org before the start of the meeting at 8:00 a.m., September 08, 2020. Comments will become part of the board meeting record.

If you would like to provide comments telephonically, please contact the Clerk of the Board by 4:00 pm on Monday, September 7 for instructions. You may contact Ms. Bermudez at (760) 398-2651, extension 2217.

 

Los miembros del público que deseen comentar de algún asunto dentro de la jurisdicción del Distrito, o en cualquiera de los asuntos en la agenda, puede enviar sus comentarios por medio de correo electrónico a Sylvia Bermúdez, Secretaria de la Junta Directiva, sbermudez@cvwd.org antes de la junta que inicia a las 8:00 a.m. el 8 de Septiembre, del 2020.  Si desea hacer comentarios por teléfono, comuníquese con la Secretaria de la Junta Directiva antes de las 4:00 pm del lunes 7 de Septiembre para recibir instrucciones al (760) 398-2651, extensión 2217.

 

 

6.

APPROVAL OF THE CONSENT CALENDAR

 

Consent calendar items are expected to be routine and to be acted upon by the Board of Directors at one time without discussion. If any Board member requests that an item be removed from the consent calendar, it will be removed so that it may be acted upon separately.

 

 

A.

Approve Minutes of the August 11, 2020 Coachella Valley Water District Board of Director's Meeting

 

B.

Accept and file the General Manager's Report of Activities for the month of July 2020

 

C.

Accept and file the General Manager's Report of Authorizations, Executions and Acceptances of Documents during the month of July 2020

 

D.

Accept and file the Secretary's Report of Written Instruments Accepted and Recorded during the month of July 2020

 

E.

Approve the following actions regarding the Services Agreement with Prudential Overall Supply:

·         Authorize Additional Funding for the Contract Services Agreement with Prudential Overall Supply, in the amount of $247,014 for Uniform Rental and Laundry Services to complete the Third Year of the Contract

·         Approve Two Additional Two-Year Term Options

·         Approve additional expenditures for a total request of $272,000

 

F.

Authorize the General Manager to execute Task Order No. 20-11 (TO20-11) to the Triennial Professional Services Agreement with Northwest Hydraulic Consultants in the amount of $143,992, for the East Side Dike Realignment Project between Wasteway No. 3 and Dillon Road (SW2103), and approve additional expenditures for a total request of $169,392

 

G.

Authorize the General Manager to execute Task Order No. 20-5 to the Biennial Professional Services Agreement with Albert A. Webb Associates (Webb) in the amount of $167,807, to prepare a Preliminary Design Report for the Thousand Palms Channel Improvement Project  (SW2104), and approve additional expenditures for a total request of $193,387

 

H.

Authorize the General Manager to execute Task Order No. 6 to the Professional Services Agreement with Southwest Protective Services, Inc. in the amount of $28,230, for Security Services for Whitewater Replenishment Activities, and approve additional expenditures for a total request of $31,000

 

I.

Authorize the General Manager to execute the Nonpotable Water Agreement for Indian Palms Country Club & Resort

 

J.

Authorize the General Manager to enter into Two Joint Funding Agreements with the United States Geological Survey for Water Year 2020-2021 Water Resources Investigations in the combined amount of $126,910

 

K.

Authorize the General Manager to execute the Nonpotable Water Installation Agreement for Young’s Farmland NPW Pipeline Connection Project

 

7.

DISCUSSION OF ITEMS PULLED FROM CONSENT CALENDAR

 

8.

INFORMATIONAL REPORTS

 

A.

Written Communications Received

 

9.

ACTION ITEMS

 

A.

Authorize Settlement Agreement with South Coast Air Quality Management District for Notice of Violation 70102 for Water Reclamation Plant No. 7 Biosolids Upgrade Project, in the amount of $13,406.96, presentation by Steve Bigley, Director of Environmental Services

 

B.

Authorize the General Manger to execute a Professional Services Agreement with Michael Baker International in the amount of $1,387,646 for the Design of Fiscal Year 2020-2021 Non-Potable Water Pipeline Design Projects, and approve additional expenditures for a total request of $1,726,411, presentation by Armando Rodriguez, Engineer Manager

 

C.

Authorize the General Manager to award a Design-Build Contract with Weka, Inc., as the most qualified, top ranked firm, for a Guaranteed Maximum Price of $2,154,671 for the Coachella Campus Fire Protection and Irrigation System Improvements Project, and approve additional expenditures for a total request of $2,554,671, presentation by Dan Ruiz, Engineer Manager

 

10.

BOARD COMMENTS AND REPORTS

 

A.

Board Member General Comments

 

B.

Meetings and Conference Reports

 

 

i

August 12, 2020 Colorado River Board Meeting (Director's Powell and Nelson)

 

ii

August 12, 2020 Association of California Water Agencies (ACWA) Webinar: Climate Data in the Water Sector - California's Water-Energy Nexus Registry (Director O'Dowd)

 

iii

August 13, 2020 National Water Resources Association Table Talk Week 2 Virtual Conference: Updating NEPA featuring Deputy Solicitor Karen Budd-Falen (Director O'Dowd)

 

iv

August 13, 2020 Westside School Video Message (Director Estrada)

 

v

August 14, 2020 Teleconference - USBR 24-Month Study (Director Nelson)

 

vi

August 14, 2020 Builder's Industry Association of Southern California Water Conference (Director Nelson)

 

vii

August 14, 2020 ACWA State Legislative Committee Teleconference Meeting (Director O'Dowd)

 

viii

August 18, 2020 Coachella Valley Irrigated Lands Coalition Teleconference Meeting (Director Nelson)

 

ix

August 18, 2020 Westside Elementary School photoshoot for District video production (Director Estrada)

 

x

August 19, 2020 SWRCB Salton Sea Workshop: Update Regarding the Status of Phase 1 of the Salton Sea Management Program (Director's O'Dowd and Estrada)

 

xi

August 20, 2020 to August 21, 2020 ACWA's 5th Annual California Water Data Summit & Water Solutions 5 Virtual Conference (Director O'Dowd)

 

xii

August 22, 2020 Conference call with Christopher Harris, Executive Director of Colorado River Board regarding Utah Pipeline Project (Director Nelson)

 

xiii

August 24, 2020 Teleconference - Overview of USBR plans to Create and Conserve Lower Basin System Water (Director Nelson)

 

xiv

August 24, 2020 California Farm Water Coalition Teleconference Meeting (Director Nelson)

 

xv

August 24, 2020 ACWA Region 9 Board Meeting via Teleconference (Director O'Dowd)

 

xvi

August 25, 2020 Ethics Training (Director Nelson)

 

xvii

August 26, 2020 American Society of Civil Engineers Teleconference - Economic Impacts of Water Infrastructure (Director O'Dowd)

 

xviii

August 26, 2020 Oasis Mobile Home Park - Technical Assistance Request & Emergency Water Conference Call (Director Estrada)

 

xix

August 28, 2020 ACWA SLC Teleconference Meeting (Director O'Dowd)

 

xx

August 31, 2020 Groundbreaking Video Reshoot (Director Estrada)

 

xxi

August 31, 2020 Environmental Assessment Committee Teleconference Meeting (Director Estrada)

 

xxii

September 2, 2020 Built to Last: Rethinking How America Builds, Procures, and Delivers Resilient Transportation Projects Webinar (Director O'Dowd)

 

C.

Approval of per diem for meetings reported

 

11.

STAFF REPORTS

 

 

A.

General Manager

 

 

B.

Counsel

 

 

C.

Departments

 

 

i

In Memoriam - Michelle Malahoff, Environmental Services

 

12.

CLOSED SESSION AGENDA

 

A.

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9

One potential case

 

13.

RECONVENE

 

A.

Report out of Closed Session

 

14.

ADJOURNMENT

 

 

Next scheduled Board meeting is 09/22/2020, at 8:00 AM at the Steve Robbins Administration Building; 75-515 Hovley Lane East, Palm Desert

 

 

Writings relating to open session agenda items distributed to the Board of Directors less than 72 hours prior to a regular meeting are available for public inspection at the Coachella Valley Water District’s offices located at 51-501 Tyler Street, Coachella; and 75-515 Hovley Lane East, Palm Desert, California, during normal business hours.

 

Dated: 09/01/2020

 

 

Sylvia M. Bermudez

Clerk of the Board

Coachella Valley Water District