DIVISION 1

John Aguilar

Director

 

DIVISION 2

Anthony Bianco

Director

 

DIVISION 3

John Powell

President

 

DIVISION 4

Peter G. Nelson

Director

 

DIVISION 5

Castulo Estrada

Vice President

REGULAR MEETING OF THE

COACHELLA VALLEY WATER DISTRICT

BOARD OF DIRECTORS

 

May 25, 2021

Steve Robbins Administration Building  Board Chambers

 

 

 

75515 Hovley Lane East Palm Desert, CA

 

 

www.cvwd.org

 

 

In an effort to protect public health and prevent the spread of COVID-19 (Coronavirus), the public may view this board meeting online as there will be no public location for attending in person. The meeting will be streamed live on the District’s website at http://cvwd.org/151/Board-Agendas. Members of the public, who wish to comment on any item within the jurisdiction of the District or on any item on the agenda, may submit comments by emailing the Clerk of the Board, Sylvia Bermudez at [email protected] before the start of the meeting at 8:00 a.m., May 25, 2021. If you would like to provide comments telephonically or via Zoom, please contact the Clerk of the Board by 5:00 p.m. on Monday, May 24, for instructions.

 

Assistance for those with disabilities: If you have a disability and need accommodation to participate in the meeting, please call the Clerk of the Board office at (760) 398-2651, at least 24 hours in advance of the meeting to ensure availability of the requested service of accommodation. You may also contact the Clerk of the Board in writing at the Coachella Valley Water District, Post Office Box 1058, Coachella, CA 92236.


En un esfuerzo por proteger la salud pública y prevenir la propagación de COVID-19 (Coronavirus), y en cumplimiento con el decreto de ley N-29-20 dictado por el Gobernador, la junta directiva podrá ser vista en línea ya que no habrá un lugar público donde puedan asistir en persona. La junta se transmitirá en vivo por el sitio web del Distrito en http//cvwd.org/151/Board-Agendas. 

 

Los miembros del público que deseen comentar de algún asunto dentro de la jurisdicción del Distrito, o en cualquiera de los asuntos en la agenda, puede enviar sus comentarios por medio de correo electrónico a Sylvia Bermúdez, Secretaria de la Junta Directiva, [email protected] antes de la junta que inicia a las 8:00 a.m. el 25 de mayo, del 2021. Si desea hacer comentarios por teléfono o Zoom, comuníquese con la Secretaria de la Junta Directiva antes de las 5:00 p.m. el lunes 24 de mayo para recibir instrucciones al (760) 398-2651, extensión 2217.

 

Asistencia para personas con discapacidad: Si usted tiene una discapacidad y necesita asistencia para ser partícipe de la junta, por favor de contactar a la Secretaria de la Junta Directiva al (760) 398-2651 extensión 2217, por lo mínimo con 24 horas de anticipo de la junta para asegurar la disponibilidad del servicio o asistencia que requiere. También puede contactar a la oficina de la secretaria de la junta directiva por escrito al siguiente domicilio Coachella Valley Water District, Post Office Box 1058, Coachella, CA 92236.


 

DIVISION 1

John Aguilar

Director

 

DIVISION 2

Anthony Bianco

Director

 

DIVISION 3

John Powell

President

 

DIVISION 4

Peter G. Nelson

Director

 

DIVISION 5

Castulo Estrada

Vice President

REGULAR MEETING OF THE

COACHELLA VALLEY WATER DISTRICT

BOARD OF DIRECTORS

 

May 25, 2021

 

8:00 AM

 

Steve Robbins Administration Building  Board Chambers

 

 

 

75515 Hovley Lane East Palm Desert, CA

 

 

www.cvwd.org

 

 

1.

CALL TO ORDER/PLEDGE OF ALLEGIANCE

 

2.

TELECONFERENCE

 

The meeting of the May 25, 2021 Coachella Valley Water District Board of Directors is being conducted pursuant to the Governor's Executive Order N-29-20.

 

 

3.

ROLL CALL

 

MEETING OF OASIS BOARD

4.

Approve Resolution No. 2021-14 approving the Preliminary Official Statement (POS) and the Purchase Contract for the Series 2021 Certificate of Participation (COP) for the Oasis Project, presentation by Geoffrey Kiehl, Director of Finance.


PUBLIC FACILITIES CORPORATION BOARD

Recess as the CVWD Board of Directors; convene as the Public Facilities Corporation

 

5.

Approve Resolution No. PFC 2021-02 related to the Purchase Contract for Series 2021 Certificate of Participation for the Oasis Project-CVWD PUBLIC FACILITIES CORPORATION, presentation by Geoffrey Kiehl, Director of Finance

 

Adjourn as the Public Facilities Corporation; reconvene as the CVWD Board of Directors


 

6.

ADDITIONS/DELETIONS/ADJUSTMENTS TO THE AGENDA

 

In accordance with the section 54954.2 of the Government Code additions to the agenda require a two-thirds vote of the legislative body, or, if less than two-thirds of the members are present, a unanimous vote of those members present, which makes the determination that there is a need to take action, and the need to take action arose after the posting of the Agenda.

 

 

A.

Item(s) to be removed or continued from the Agenda

 

B.

Emergency Item(s) to be added to the Agenda

 

C.

Changes to the order of the Agenda

 

7.

PUBLIC COMMENT

 

Members of the public, who wish to comment on any item within the jurisdiction of the District or on any item on the agenda, may submit comments by emailing the Clerk of the Board, Sylvia Bermudez at [email protected] before the start of the meeting at 8:00 a.m., May 25, 2021. If you would like to provide comments telephonically, please contact the Clerk of the Board by 5:00 p.m. on Monday, May 24, for instructions.

 

Los miembros del público que deseen comentar de algún asunto dentro de la jurisdicción del Distrito, o en cualquiera de los asuntos en la agenda, puede enviar sus comentarios por medio de correo electrónico a Sylvia Bermúdez, Secretaria de la Junta Directiva, [email protected] antes de la junta que inicia a las 8:00 a.m. el 25 de mayo, del 2021. Si desea hacer comentarios por teléfono, comuníquese con la Secretaria de la Junta Directiva antes de las 5:00 p.m. el lunes 24 de mayo para recibir instrucciones al (760) 398-2651, extensión 2217.

 

 

8.

APPROVAL OF THE CONSENT CALENDAR

 

Consent calendar items 8A through 8J are expected to be routine and to be acted upon by the Board of Directors at one time without discussion. If any Board member requests that an item be removed from the consent calendar, it will be removed so that it may be acted upon separately.

 

 

A.

Approve minutes of the May 11, 2021 CVWD Board of Directors Meeting

 

B.

Accept and file General Manager’s Report of Activities for April 2021

 

C.

Accept and file General Manager’s Report of Authorizations, Executions, and Acceptance of Documents during the month of April 2021

 

D.

Accept and file the Secretary's Report of Written Instruments Accepted and Recorded during the month of April 2021

 

E.

Authorize the General Manager to execute an Added Facilities Agreement with Southern California Edison

 

F.

Authorize the General Manager to execute Task Order No. 1 with Cost Control Associates, Inc. in amount of $70,350 for additional consulting services to expand in-depth reviews on electrical utility bills

 

G.

Approve and authorize payment of Fiscal Year 2021-22 American Public Works Association dues in the amount of $900

 

H.

Adopt Revised Comprehensive Debt Management Policy

 

I.

Approve and authorize the General Manager to execute a Contract Amendment with ACT Enviro in the amount of $72,000 for Hazardous Waste Removal Services through November 2022, which includes a one-year extension in November 2021

 

J.

Approve revisions to the April 13, 2021 board meeting minutes to reflect a necessary change, rescinding Resolution No. 2021-11, and approving Resolution No. PFC2021-01 under the CVWD Public Facilities Corporation

 

9.

DISCUSSION OF ITEMS PULLED FROM CONSENT CALENDAR

 

10.

PRESENTATIONS AND RECOGNITIONS

Anniversaries

·         Alvaro Sandoval - Domestic Water Serviceworker II, 20 years

·         Frank "Eric" Morales - Service Department Aide, 20 years

 

Retirements

·         Tim Hoffman - Equipment Operator II, 31 years

·         Thomas Rice - Financial Analyst III, 10 years

 

11.

INFORMATIONAL REPORTS

 

A.

Written Communications Received

 

B.

Informational Reports to the Board

 

 

i

CVWD Water Shortage Contingency Plan, presentation by Katie Evans, Director of Communications and Conservation

 

12.

ACTION ITEMS

 

A.

Approve the following actions relating to the Emergency Standby Generator for Well No. 6808-1 Project, Specification No. 2021-13, presentation by Dan Ruiz, Engineer Manager

·         award construction contract to R.I.C Construction Company Inc., in the amount of, $460,915 

·         authorize the General Manager to execute contract with R.I.C. Construction Company, Inc., in the amount of, $460,915

·         approve additional expenditures of $81,085 for a total request of $542,000

 

B.

Approve and authorize the General Manager to execute forms necessary to establish CVWD as a self-insured public agency and approve agreement for third-party administrator services, presentation by Elizabeth Tan, Risk Manager

 

C.

Approve and adopt Resolution 2021-15 of the DWSRF Grant Funding Application for the IXTP 7991 Replacement Project, presentation by Geoffrey Kiehl

 

13.

BOARD COMMENTS AND REPORTS

 

A.

Board Member General Comments

 

B.

Meetings and Conference Reports

 

 

i

May 12, 2021 Colorado River Board meeting (Director's Nelson and Estrada)

 

ii

May 12, 2021 Six Agency Committee meeting (Director's Nelson and Estrada)

 

iii

May 12, 2021 Colorado River Authority meeting (Director's Nelson and Estrada)

 

iv

May 13, 2021 Coachella Valley Conservation Commission meeting (Director Bianco)

 

v

May 13, 2021 Energy and Environmental Resources Committee meeting (Director's Aguilar and Bianco)

 

vi

May 13, 2021 Desert Valley's Builders Association Board meeting (Director Powell)

 

vii

May 18, 2021 Disadvantaged Communities Infrastructure Task Force meeting (Director's Powell and Estrada)

 

viii

May 20, 2021 Water Education Foundation - Lower Colorado River Virtual Tour (Director Estrada)

 

ix

May 24, 2021 Board Study Session - Operating Budget

 

C.

Approval of per diem for meetings reported

 

14.

STAFF REPORTS

 

A.

General Manager

 

B.

Counsel

 

C.

Departments

 

15.

CLOSED SESSION AGENDA

 

A.

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9

Receipt of Claim: Jessica McAleer

 

16.

RECONVENE

 

A.

Report out of Closed Session

 

17.

ADJOURNMENT

 

Next scheduled Board meeting is 06/08/2021, at 8:00 AM at the Steve Robbins Administration Building; 75-515 Hovley Lane East, Palm Desert

 

 

The foregoing Agenda for the Board of Directors of the Coachella Valley Water District was posted on the District’s bulletin boards in Palm Desert and Coachella, at least 72 hours prior to the meeting, pursuant to Government Code Section 54954.2.

 

Dated: 05/19/2021

 

 

Sylvia M. Bermudez

Clerk of the Board

Coachella Valley Water District